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Ely Youth Zone

Cardiff Council

This public procurement record has 2 releases in its history.

TenderUpdate

15 Sep 2026 at 10:39

UK4 - Tender Notice
Tender

20 Aug 2026 at 17:15

UK4 - Tender Notice
Summary of the contracting process

Cardiff Council is procuring a developer to finance, design and construct a new youth centre, known as Ely Youth Zone, on a site at Cowbridge Road East in Cardiff. The site is currently occupied by housing and a partly demolished social club, which the Council intends to acquire and remediate. The completed facility is anticipated to be approximately 1,650 square metres and will be co-commissioned with OnSide, a registered charity that develops and operates Youth Zones. OnSide, or a group subsidiary, is expected to become the tenant and will have contractual rights to influence delivery. The requirement covers construction work and associated architectural, construction, engineering and inspection services. Fixtures, furniture and equipment for the completed facility are expressly excluded. Cardiff Council is the contracting authority.

The procurement reached tender: suppliers were invited to seek participation by submitting an electronic Procurement Specific Questionnaire through the Council’s portal. It uses a selective competitive flexible procedure, with up to three suppliers shortlisted for dialogue and negotiation before submitting tenders; the most advantageous tender proceeds to a preferred bidder stage. The expression-of-interest deadline was 15 September 2026 at 12:00, and enquiries closed on 2 September 2026 at 12:00. The contract period is 1 March 2027 to 28 February 2030, with a possible extension to 31 May 2030 for unforeseen delays. The estimated value is £8,650,000 excluding VAT, or £10,380,000 including VAT. Award is weighted towards legal, design, delivery, funding strategy and cost, with community benefits and social procurement also assessed.

This opportunity suits developers and principal contractors able to take responsibility for project finance, design and construction of a sizeable youth or community facility. Bidders need the economic and technical capability to pass the Procurement Specific Questionnaire and, if shortlisted, take part in structured dialogue and negotiation before producing a tender. The evaluation favours a credible funding strategy, legal approach, design solution, delivery arrangements and programme, alongside a fixed pre-construction service cost and a guaranteed maximum cost. Suppliers should be able to demonstrate how they will deliver community well-being benefits, including evidence from comparable work, and respond to Cardiff Council’s socially responsible procurement policy. The requirement is identified as suitable for small and medium-sized enterprises, while the staged-payment structure and non-negotiable payment terms will require careful commercial planning.

How relevant is this notice?

Notice Information

Notice Title

Ely Youth Zone

Notice Description

Cardiff Council (the Council) has identified a plot of land at Cowbridge Road East (the Site) as the preferred location for the delivery of a new youth centre facility (Youth Zone). The Site is currently occupied by housing and a partly demolished social club which the Council is in the process of acquiring which it will then remediate in order to enable delivery of the Youth Zone. Further information on the Site location can be found in the Stage 2 Report (Appendix A of the Scope) made available with this Tender Notice. Whilst the Council will be the contracting authority for the purposes of this procurement, the delivery of the Youth Zone will be co-commissioned by OnSide, a registered charity and company which raises funds to deliver and operate a national network of state-of-the-art Youth Zones in the UK's most disadvantaged areas. OnSide (or a subsidiary of its group) is expected to be the tenant of the Youth Zone once delivered. Further information on OnSide is set out in the associated tender documents. The Council wishes to appoint a developer to finance, design and construct the Youth Zone which this notice relates to. The Youth Zone is anticipated to be in the region of 1,650m2 and further details on the specification requirements for this output can be found in the Scope. The successful supplier will not be required to provide the associated Fixtures, Furniture and Equipment for the completed output - for the avoidance of doubt, this is not within the scope of this procurement process. The Council has set a budget for this project and further details on this are set out in the ITP and ITPDN made available with this Tender Notice. The Council will be making staged payments towards the cost of delivering the Youth Zone. These staged payments are not subject to negotiation. Further details on the staged payments and the intended contractual structure/approach are set out in the Heads of Terms. Once delivered to satisfactory completion, the Council intends to enter into a lease with a newly created OnSide charity entity for the Youth Zone for a term of 125 years. To ensure that the Youth Zone is fit for Onside's requirements, the OnSide charity will be a counterparty to the contractual arrangements to be entered into with the successful supplier subject of this procurement and will be able to exercise rights under it to have input/control on delivery. The lease to be entered into separately with the Council and the OnSide charity (once the output is delivered) will not involve the Council placing any legally enforceable obligation on the OnSide charity to provide any services to the Council or the wider public in respect of the Youth Zone - it will be an independent matter as to how to utilise and operate the Youth Zone for the Youth Zone charity. This Tender Notice is for the award of a public contract through a competitive flexible procedure in accordance with section 20(1) and (2)(b) of the Procurement Act 2023. The competitive flexible procedure may include negotiation at any stage. The Council reserves the right to rely on Section 24 of the Procurement Act 2023 to refine award criteria. The Council reserves the right to rely on Section 43 of the Procurement Act 2023 to directly award a contract. The Council intends to shortlist up to 3 suppliers with the highest scoring Procurement Specific Questionnaire (PSQ) responses to participate in the subsequent stages of the competitive flexible procedure. The 3 shortlisted suppliers will be invited participate in the dialogue and negotiation phase and then submit tenders. The supplier with the most advantageous tender will be invited to participate in the preferred bidder stage to confirm commitments in its tender. The Council will use an online portal at www.proactisplaza.com/SupplierPortal (the Portal) to make associated tender documents available to suppliers. Suppliers requesting to participate in this procurement competition are also required to submit their completed PSQs through the Portal. The following associated tender documents are being provided with the publication of this tender notice to provide further information about the procurement and are available on the Portal: * Tender Notice * Heads of Terms * PSQ * PSQ Guidance Document * Invitation to Participate (ITP) * Invitation to Participate in Dialogue and Negotiation (ITPDN) * Stage 2 Report - Cardiff Youth Zone * Schedule of Accommodation The following associated tender documents will be made available later through the Portal to bidders shortlisted to participate in the tender stages of this competitive flexible procedure: * Invitation to Tender (ITT), including evaluation questions and evaluation methodology * Build License * PCSA * Development Agreement * Lease * Indicative General Arrange Plans * Scheme Specific Onside Youth Zone - Specific Technical Requirements * Preliminaries & General Conditions * Topo Survey - Warner Surveys * Services trace * Ground Investigation: Phase I Desk Study & Preliminary UXO Threat Assessment * Drainage CCTV Survey * Air Quality Assessment * Flood Consequence Assessment * PCSA Cost Document Template * Fixed Cost Template Selected reports and additional information relating to the site and the Scheme will also be made available later through the Portal to suppliers shortlisted to participate in the tender stages of the competitive flexible procedure.

Lot Information

Lot 1

Renewal: Extensions may be permitted to any unforeseen delays and must be approved by the Contracting Authority

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06e911
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/087167-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

71 - Architectural, construction, engineering and inspection services

CPV Codes

45000000 - Construction work

71000000 - Architectural, construction, engineering and inspection services

Notice Value(s)

Tender Value
£8,650,000 £1M-£10M
Lots Value
£8,650,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
15 Sep 20261 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Mar 2027 - 28 Feb 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Cardiff Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARDIFF
Postcode
CF10 4UW
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
TLL22 Cardiff and Vale of Glamorgan
Local Authority
Cardiff
Electoral Ward
Butetown
Westminster Constituency
Cardiff South and Penarth

Further Information

Notice Documents

Notice URLs

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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