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Cleaning Services South Area -YMCA St Paul's Group

YMCA St Paul's Group

This public procurement record has 1 release in its history.

Tender

21 Aug 2026 at 14:00

UK4 - Tender Notice
Summary of the contracting process

YMCA St Paul’s Group is procuring planned cleaning services for its South Area property portfolio. The work covers communal and shared spaces, including lifts, stairwells, corridors, entrances, circulation areas, gymnasiums, studio floors, gym equipment and associated facilities. It also includes cleaning and preparing void rooms and vacant accommodation, deep cleaning when instructed, and mobilisation inspections. The service will be delivered across properties in the Royal Borough of Kingston, the Royal Borough of Richmond upon Thames, the London Borough of Merton, the London Borough of Hammersmith & Fulham and Surrey County. The contract also requires the supplier to measure relevant areas, validate property data and help establish an accurate property database for contract management and future planning.

The procurement has reached tender: the buyer invited offers through an open competitive flexible procedure. It uses a three-stage process involving written submissions, cost evaluation and interviews. Enquiries were due by 14 September 2026 at 12:00, and tender submissions were due by 24 September 2026 at 12:00. The award decision is scheduled for 7 December 2026. The initial contract period is 1 April 2027 to 31 March 2030, with an option to extend to 31 March 2031. The estimated procurement value is £2,400,000 excluding tax and £2,880,000 including tax. The lot information records the same amounts with AED as the currency. Evaluation is based on quality and interviews, weighted at 70%, and cost, weighted at 30%.

This opportunity suits established commercial cleaning contractors able to manage services across a multi-site supported housing and leisure portfolio. Suppliers should be capable of cleaning communal accommodation and public-facing leisure facilities to consistent standards, including specialist deep cleaning, gym areas, vacant rooms and remedial preparation. The requirement favours businesses with strong mobilisation, inspection and quality-assurance processes, since the successful supplier must survey every included area, assess its condition, identify corrective work and agree any improvement programme with the client before carrying out remedial works. It also suits contractors with reliable surveying and data-management capability: the first year includes measuring sites, validating property information, maintaining accurate records and supplying structured data for the client’s property database. Experience working sensitively around vulnerable residents and community users would be relevant.

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Notice Information

Notice Title

Cleaning Services South Area -YMCA St Paul's Group

Notice Description

YMCA St Paul's Group (South Area) require a contractor for the following requirements; The contract requirements for this service shall be for planned cleaning services across the South Area of the YMCA St Paul's Group property portfolio, comprising properties located in: * The Royal Borough of Kingston * The Royal Borough of Richmond Upon Thames * The London Borough of Merton * The London Borough of Hammersmith & Fulham * Surrey County Council The requirements of this contract will include, but are not limited to: - Cleaning of all communal areas and shared spaces, including lifts, stairwells, corridors, entrances and circulation areas, gymnasiums and studio floors, together with gym equipment and associated facilities. There shall also be the provision of cleaning and preparation of void rooms and vacant accommodation, and of deep cleaning services as required and instructed by the Client. The above list is not exhaustive. The full scope of services and performance requirements is detailed throughout this specification. The nature of the YMCA housing portfolio is to support vulnerable people in a supported housing environment. The leisure facilities are typically used by both residents and the local community. The successful Supplier must therefore be able to comply with the requirements set out in this specification. A key requirement of this contract is the improvement and validation of property data held by the Client. As part of this requirement, the successful Supplier shall: * Measure all areas and sites included within the Property Schedule that are subject to cleaning activities. * Collate, verify and validate all relevant data during the first year of the contract. * Maintain accurate records and provide the validated information to the Client in an agreed format. * Support the Client in establishing a robust and accurate property database to enable effective contract management and future service planning. During the mobilisation period, the successful Supplier shall undertake comprehensive site inspections of all areas included within the scope of the contract. The Supplier shall: * Assess the condition of all areas to be cleaned and determine whether they meet the standards required under this specification * Produce a condition survey schedule detailing the condition of each area inspected. * Identify any areas that fall below the required standard and document the remedial works necessary to bring those areas up to the required standard. * Submit recommendations and associated costs to the Client for review and approval prior to undertaking any improvement or remedial works. * Agree with the Client a programme of works where improvements are required. No remedial or improvement works shall be undertaken without the prior agreement and authorisation of the Client.

Lot Information

Lot 1

Renewal: The Contract will commence on 01st April 2027 and will remain in place for an initial term of three years, with an option to extend for a further one year.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06e9aa
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/079945-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90910000 - Cleaning services

90911200 - Building-cleaning services

Notice Value(s)

Tender Value
£2,400,000 £1M-£10M
Lots Value
£2,400,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
21 Aug 20265 days ago
Submission Deadline
24 Sep 20264 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Apr 2027 - 31 Mar 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
YMCA St Paul's Group
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SURBITON
Postcode
KT6 4NG
Postcode Area
Kingston upon Thames
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI6 Outer London - South
Small Region (ITL 3)
TLI63 Merton, Kingston upon Thames and Sutton
Delivery Location
Not specified
Local Authority
Kingston upon Thames
Electoral Ward
St Mark's & Seething Wells
Westminster Constituency
Kingston and Surbiton

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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