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Pre Market Engagement Exercise relating to the procurement of PPM and RM 04 - Boiler Plant and Combustion Systems

Lisburn & Castlereagh City Council

This public procurement record has 1 release in its history.

Planning

21 Aug 2026 at 14:22

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Lisburn & Castlereagh City Council is preparing to procure services for PPM and RM 04 – Boiler Plant and Combustion Systems. The requirement covers radiators and boilers, planned preventive maintenance, and repair and maintenance of heating plant and other non-electrical machinery. It is a services contract concerning boiler plant and combustion systems, with work to be delivered in the United Kingdom. The council is seeking market insight before deciding how to proceed, including the level of supplier interest and information that could improve the future procurement. The requirement is relevant to organisations that maintain, service, repair or manage commercial and public-sector boiler, heating and combustion equipment.

This is a pre-market engagement exercise at the planning stage, not a formal tender or invitation to bid. The council expects suppliers to complete a pre-market engagement questionnaire by 14 September 2026 at 23:59, with responses submitted through the council’s designated procurement portal. The anticipated contract period is 1 April 2027 to 31 March 2030, with a possible extension to 31 March 2032. The requirement is planned as one lot and is above the applicable threshold. The council intends to use a dynamic purchasing system. Participation in the engagement will not determine future tender evaluation or prevent suppliers from participating in any later procurement, and the council has made no commitment to proceed.

The engagement should suit specialist heating, boiler and combustion-system contractors, facilities-management providers, mechanical engineering firms and maintenance companies with relevant commercial or public-sector experience. Useful capability is likely to include planned preventive maintenance, fault diagnosis, repair, servicing and compliance management for boilers, radiators, heating plant and associated non-electrical machinery. Suppliers able to provide an ongoing maintenance service across multiple sites in the United Kingdom may be well placed when the requirement reaches the market. Businesses that understand dynamic purchasing systems should also prepare for the intended procurement route. The questionnaire gives relevant suppliers an opportunity to explain their service capability and provide practical information that may influence the future tender’s design.

How relevant is this notice?

Notice Information

Notice Title

Pre Market Engagement Exercise relating to the procurement of PPM and RM 04 - Boiler Plant and Combustion Systems

Notice Description

Lisburn and Castlereagh City Council is currently preparing to initiate a procurement process to award a tender for the procurement of PPM and RM 04 - Boiler Plant and Combustion Systems. LCCC wishes to engage with the market at this stage to establish the level of market interest and to gather information that will be beneficial in the tendering process. Suppliers who wish to participate in the market engagement exercise should complete the pre-market engagement questionnaire. The questionnaire can be downloaded from the CfT Documents section. The questionnaire must be completed and submitted no later than the date and time specified on eTendersNI. There are no formal tender documents to be completed other than the questionnaire. Any information gathered will NOT be considered in any future tender evaluation exercise. Participation or non-participation in this pre-procurement market engagement shall not prevent any supplier/provider from participating in a potential procurement process nor is it intended that any information supplied shall place any supplier/ provider at an advantage in any forthcoming procurement process. For the avoidance of doubt, this stage of the project is not part of a formal procurement process and there is no commitment, at this stage to carrying out such a process.

Planning Information

PME Questionnaires to be submitted through the EtendersNI portal

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06e9b3
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/079965-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Dynamic
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

45 - Construction work

50 - Repair and maintenance services

CPV Codes

44621000 - Radiators and boilers

45259300 - Heating-plant repair and maintenance work

50324200 - Preventive maintenance services

50531000 - Repair and maintenance services for non-electrical machinery

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
21 Aug 20265 days ago
Submission Deadline
Not specified
Future Notice Date
14 Sep 20263 weeks to go
Award Date
Not specified
Contract Period
1 Apr 2027 - 31 Mar 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Lisburn & Castlereagh City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LISBURN
Postcode
BT27 4RL
Postcode Area
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN0E Lisburn and Castlereagh
Delivery Location
TLN0E Lisburn and Castlereagh
Local Authority
Lisburn and Castlereagh
Electoral Ward
Hillhall
Westminster Constituency
Lagan Valley

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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