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Air Conditioning Service and Maintenance

VICO HOMES LIMITED

This public procurement record has 3 releases in its history.

TenderUpdate

19 Oct 2026 at 13:45

UK4 - Tender Notice
Tender

18 Sep 2026 at 13:33

UK4 - Tender Notice
Planning

21 Aug 2026 at 16:24

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Vico Homes Limited is buying air-conditioning servicing, repair and maintenance across its housing assets, along with ad hoc installation and emergency call-outs. The work covers mechanical and electrical building-installation maintenance and is procured as a service. Delivery is in the United Kingdom; the buyer is based in Castleford. The requirement brings routine upkeep, reactive repairs, installation work and emergency response together under one contractor, so it suits firms able to provide the full range rather than only a single service element.

Vico Homes invited offers through an open procedure. The submission deadline was 20 October 2026 at 12:00, and the stated award decision date was 20 November 2026. The contract period runs from 13 December 2026 to 12 December 2029, with an option for two further 12-month periods, reviewed annually and subject to satisfactory performance and benchmarking, extending to 12 December 2031. The stated estimated value is £267,000 excluding VAT (£320,400 including VAT), although the buyer also says there is no minimum or maximum value of works. There is one lot. Evaluation is weighted 50% price, 40% quality and 10% social value. Bids may be submitted electronically in English through the Proactis S2C opportunities portal. The submission deadline was extended because of portal attachment-upload issues.

The contract could suit an air-conditioning contractor able to combine planned servicing and maintenance with repair work, ad hoc installation and emergency call-outs across a housing portfolio. A single supplier is sought for this combined service, so bidders should be able to organise both scheduled work and responsive attendance, and cover the breadth of the requirement rather than just installation or maintenance alone. Small and medium-sized enterprises are explicitly considered suitable to bid. Quality and social value together account for half of the evaluation, alongside price, so suppliers should be prepared to demonstrate the strength of their service delivery and their social-value offer as well as competitive pricing. The stated value is an estimate, while the buyer describes the volume of works as having no minimum or maximum, making flexibility in resourcing relevant.

How relevant is this notice?

Notice Information

Notice Title

Air Conditioning Service and Maintenance

Notice Description

The contract is for the following services across Vico's assets: * Servicing, Repair and Maintenance * Ad Hoc Installation * Emergency Call Out There is no minimum or maximum value of works associated with this contract.

Lot Information

Lot 1

Renewal: There is the option of a further two periods of 12 months each, (reviewable annually, subject to satisfactory performance and benchmarking) until 12th December 2031.

Planning Information

The engagement is to gauge interest and understand what and how the air conditioning service and maintenance can be provided by a single contractor. The market engagement can be found on Proactis S2C: https://supplierlive.proactisp2p.com/Account/Login The reference number is: RFX1000042

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06e9eb
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/098492-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50710000 - Repair and maintenance services of electrical and mechanical building installations

Notice Value(s)

Tender Value
£267,000 £100K-£500K
Lots Value
£267,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
19 Oct 20261 weeks ago
Submission Deadline
20 Oct 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
13 Dec 2026 - 12 Dec 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
VICO HOMES LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CASTLEFORD
Postcode
WF10 5HX
Postcode Area
Wakefield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE45 Wakefield
Delivery Location
TLE Yorkshire and The Humber
Local Authority
Wakefield
Electoral Ward
Castleford Central and Glasshoughton
Westminster Constituency
Pontefract, Castleford and Knottingley

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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