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Provision of Maintenance of Woodchip Biomass Boiler

Hywel Dda University Health Board

This public procurement record has 2 releases in its history.

Tender

23 Sep 2026 at 13:32

UK4 - Tender Notice
Planning

24 Aug 2026 at 10:45

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Hywel Dda University Health Board is seeking a single supplier to maintain the woodchip biomass boiler at Glangwili General Hospital in Carmarthen. This is a repair and maintenance services contract covering the hospital’s biomass boiler. The Health Board has encouraged participation by local businesses and small and medium-sized enterprises. The requirement is presented as one lot, so suppliers would bid to provide the maintenance service as a whole rather than for separate parts. The procurement is managed by NHS Wales Shared Services Partnership – Procurement Services on the Health Board’s behalf.

The Health Board invited offers through an open procedure. The tender submission deadline was 19 October 2026 at 12:00, and enquiries were due by 9 October 2026 at 12:00. The contract period is 1 December 2026 to 30 November 2029, with two optional 12-month extensions, potentially extending the term to 30 November 2031. The estimated value is £175,000 excluding VAT (£210,000 including VAT). Bids are evaluated on commercial criteria (60%), technical quality (30%) and social value (10%). The technical assessment covers the method statement and risk assessments, experience, call-out arrangements and reports, and evidence of a good working relationship with the boiler’s manufacturer, Uniconfort. Social value covers wellbeing, the foundational economy and carbon footprint.

This requirement may suit biomass boiler maintenance firms, including SMEs, with the technical capability and capacity to service a woodchip-fired boiler at a hospital. Suppliers should be able to explain their maintenance methods and risk controls, demonstrate relevant experience and expertise, and provide effective call-out arrangements with supporting examples and reports. Evidence of a good working relationship with Uniconfort, the boiler’s original equipment manufacturer, is specifically relevant to the technical evaluation. The commercial assessment includes planned maintenance, a call-out scenario and a priority supplier programme. Bidders should also be prepared to address wellbeing, the foundational economy and their carbon footprint as part of their social value response. The single-provider, multi-year requirement is suited to a firm able to deliver a continuing service rather than a one-off repair.

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Notice Information

Notice Title

Provision of Maintenance of Woodchip Biomass Boiler

Notice Description

Maintenance of Woodchip Biomass Boiler located at Glangwili General Hospital, Hywel Dda University Health Board. The Health Board will appoint one provider to provide the maintenance. The Health Board encourages participation from local businesses. Small and Medium-sized Enterprises (SMEs).The contract will be for a thirty six (36) month period with optional 12 months plus 12 months extensions.

Lot Information

Lot 1

Renewal: 12 months plus 12 months optional extensions.

Planning Information

The Health Board is particularly keen to hear from Biomass Boiler service providers including SMEs. The proposed procurement is expected to allow bidding for a single lot, encouraging participation from smaller providers and nationwide businesses. Please note that the details within this notice maybe subject to change.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06ea40
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/090134-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
£175,000 £100K-£500K
Lots Value
£175,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
23 Sep 20261 months ago
Submission Deadline
19 Oct 2026Expired
Future Notice Date
26 Aug 2026Expired
Award Date
Not specified
Contract Period
1 Dec 2026 - 30 Nov 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Hywel Dda University Health Board
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARMARTHEN
Postcode
SA31 3BT
Postcode Area
Swansea
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL4 Mid and South West Wales
Small Region (ITL 3)
TLL42 South West Wales
Delivery Location
TLL14 South West Wales
Local Authority
Carmarthenshire
Electoral Ward
Carmarthen Town North and South
Westminster Constituency
Caerfyrddin

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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