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Supply of Validated Laboratory Labels and Thermal Transfer Ribbons For The AWMGS

Cardiff and Vale University Health Board

This public procurement record has 2 releases in its history.

Award

24 Aug 2026 at 14:01

UK6 - Contract Award Notice
Award

24 Aug 2026 at 10:52

UK5 - Transparency Notice
Summary of the contracting process

Cardiff and Vale University Health Board requires the ongoing supply of specialist laboratory specimen labels and thermal transfer ribbons for the All Wales Medical Genomics Service. The goods include paper specimen labels, polyester slide labels, cryogenic labels, high-temperature-resistant labels and ribbons for thermal-transfer printing. They support specimen identification, barcode traceability, regulatory compliance and continuity of diagnostic services across molecular genetics and cytogenetics. The labels must remain durable and legible in demanding laboratory conditions, including temperatures from -196°C to +96°C, and during specimen storage of up to 30 years. The NHS Wales Shared Services Partnership, hosted by Velindre University NHS Trust, managed the procurement. Delivery is required in the United Kingdom. The main category is goods, including labels and bar-coded labels.

This is a completed, single-lot procurement conducted by direct award. The stated rationale is that the products are integral to the SCC Soft Computer GLIMS laboratory information management system and are validated for use with it; the buyer also cites technical reasons, exclusive intellectual property or rights, and unique supplier capability. The contract was awarded to Computer Imprintable Label Systems (CILS), an SME, on 24 August 2026. The award value is £134,528.64 excluding VAT, or £161,434.36 including VAT. The contract period is 15 September 2026 to 14 September 2028. A standstill period runs until 3 September 2026, with signature scheduled for 15 September 2026. One lot was used, and it was identified as suitable for SMEs.

This procurement demonstrates a defined NHS demand for validated laboratory identification products rather than general stationery. Suppliers would need to provide specimen labels and thermal-transfer ribbons that work reliably with the SCC Soft Computer GLIMS laboratory information management system and support barcode traceability. Credible competitors would need evidence that their products are validated for the relevant laboratory workflows and can maintain print quality, adhesion and legibility across cryogenic and high-temperature conditions and extended specimen storage. Experience serving molecular genetics and cytogenetics laboratories, understanding regulatory compliance, and maintaining continuity of supply would strengthen a future offer. The single-lot structure and stated SME suitability indicate that a specialist label manufacturer or distributor with appropriate technical capability could compete, provided it can meet the system and performance requirements.

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Notice Information

Notice Title

Supply of Validated Laboratory Labels and Thermal Transfer Ribbons For The AWMGS

Notice Description

This notice is to inform the market the intention to award the contract for above to Computer Imprintable Label Systems (CILS). The All Wales Medical Genomics Service (AWMGS) requires the ongoing supply of specialist laboratory specimen labels and thermal transfer ribbons currently supplied by Computer Imprintable Label Systems (CILS). These labels have been validated for use within the SCC Soft Computer GLIMS laboratory information management system and are essential for specimen identification, barcode traceability, regulatory compliance and continuity of diagnostic services.

Procurement Information

The products supplied include paper specimen labels, polyester slide labels, cryogenic labels, high-temperature resistant labels and thermal transfer ribbons. These products are integral to the operation of the SCC Soft Computer GLIMS Laboratory Information Management System and support specimen identification, barcode traceability, regulatory compliance and continuity of diagnostic services. The labels are utilised across molecular genetics and cytogenetics services and are required to remain durable and legible under challenging laboratory conditions, including temperatures ranging from -196degC to +96degC and long-term specimen storage of up to 30 years.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06ea43
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/080385-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

CPV Codes

30199760 - Labels

30199761 - Bar-coded labels

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£134,528 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
24 Aug 20262 days ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
24 Aug 20263 days ago
Contract Period
15 Sep 2026 - 14 Sep 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Cardiff and Vale University Health Board
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARDIFF
Postcode
CF14 4HH
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
Not specified
Local Authority
Cardiff
Electoral Ward
Heath
Westminster Constituency
Cardiff North

Supplier Information

Number of Suppliers
1
Supplier Name

Computer Imprintable Label Systems (CILS)

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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