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Enhanced Severe Weather Emergency Protocol (SWEP) service

Wychavon District Council

This public procurement record has 1 release in its history.

Tender

24 Aug 2026 at 15:32

UK4 - Tender Notice
Summary of the contracting process

Wychavon District Council is procuring an enhanced Severe Weather Emergency Protocol (SWEP) service, replacing or providing an alternative to the current in-house Housing Team arrangement shared with Malvern Hills District Council. The requirement is a seasonal emergency accommodation and support service for people who might otherwise sleep rough during severe weather. The provider will offer safe, short-term accommodation and practical support during SWEP activation periods, including referral arrangements, risk management, welfare checks, reporting and support to move people on to longer-term arrangements. This is a social work service with accommodation and without accommodation. The buying organisation is Wychavon District Council, based in Pershore, and the service relates to Wychavon and the associated shared-service area with Malvern Hills.

The procurement has reached tender: Wychavon District Council invited offers through a below-threshold open competition, with electronic submission permitted through the Proactis Pro-Contract portal. Questions had to be submitted by 2 September 2026 at 12:00, and tender responses were due by 11 September 2026 at 12:00. The contract runs from 1 November 2026 to 31 March 2027, with an option to renew for one further seasonal year, from 1 November 2027 to 31 March 2028. Its estimated value is £160,000 excluding VAT, or £192,000 including VAT. There is one lot. The award decision is based on 60% quality and 40% price, under the light-touch services regime.

The opportunity suits experienced and skilled providers of emergency accommodation, homelessness support, social work or related welfare services. Strong candidates will be able to provide safe short-term accommodation at short notice during severe weather activations, while managing referrals, risks, welfare checks and practical support. The service also requires reliable reporting and the ability to support people towards appropriate move-on arrangements. Providers should have the operational resilience to deliver a seasonal service across the Wychavon and Malvern Hills shared-service area, responding when the emergency protocol is activated and coordinating effectively with the Council’s Housing Team and relevant referral partners. The requirement is identified as suitable for small and medium-sized enterprises and voluntary, community and social enterprises.

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Notice Information

Notice Title

Enhanced Severe Weather Emergency Protocol (SWEP) service

Notice Description

Wychavon District Council is seeking options for an enhanced SWEP service; the SWEP service is currently carried out in house by the Housing Team which is a shared service across both Malvern Hills and Wychavon District Councils. The Council invites suitably experienced and skilled providers to submit a tender response for the provision of SWEP services. SWEP is a locally agreed emergency procedure and service offer intended to help protect people who may otherwise sleep rough during severe weather. The service is expected to provide safe, short-term emergency accommodation and practical support during activation periods, with clear arrangements for referral, risk management, welfare checks, reporting and move-on support. The service is seasonal and will run from 1 November to 31 March inclusive each year. Please see the procurement documents for further information. The Council is using the e-procurement portal known as the Proactis Pro-Contract portal https://procontract.due-north.com to conduct this procurement exercise. To gain access to the procurement documents, bidders will need to register their company details at the above website. Once registered, bidders will be emailed a log-in and password which will allow them to gain access to the procurement documents. Bidders will need to search for the invitation under Wychavon District Council and then electronically submit an expression of interest and follow the online instructions to view the procurement documents

Lot Information

Lot 1

Renewal: This is a seasonal service there is the option to extend for another year (1 November 2027 to 31 March 2028).

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06ead1
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/080471-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

85 - Health and social work services

CPV Codes

85311000 - Social work services with accommodation

85312000 - Social work services without accommodation

Notice Value(s)

Tender Value
£160,000 £100K-£500K
Lots Value
£160,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
24 Aug 20262 days ago
Submission Deadline
11 Sep 20263 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Nov 2026 - 31 Mar 2027 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Wychavon District Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
PERSHORE
Postcode
WR10 1PT
Postcode Area
Worcester
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG1 Herefordshire, Worcestershire and Warwickshire
Small Region (ITL 3)
TLG12 Worcestershire CC
Delivery Location
TLG12 Worcestershire CC
Local Authority
Wychavon
Electoral Ward
Pershore
Westminster Constituency
West Worcestershire

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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