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LEG T202 Emergency & Mass Evacuation System

Luminate Education Group

This public procurement record has 1 release in its history.

Tender

24 Aug 2026 at 17:43

UK4 - Tender Notice
Summary of the contracting process

Luminate Education Group is procuring an emergency and mass evacuation communications system for its campus sites across England. The requirement covers phased implementation of a system supporting campus incident plans, student and staff safety, and compliance with the Terrorism (Protection of Premises) Act 2025, commonly known as Martyn’s Law. Classified as emergency and security equipment (CPV 35100000), the system must support lockdown, invacuation, evacuation, bomb-threat and other incident procedures, as well as routine campus broadcasts. It must combine public-address audio, targeted zoned announcements, pre-recorded messages, screen alerts for computers and digital displays, and a mobile application for announcements and real-time alerts. The aim is consistent incident communication, training and staff support across sites.

The procurement has reached tender: Luminate Education Group invited offers through a below-threshold open competition. It is a single-lot requirement, with electronic submission allowed through the buyer’s e-sourcing portal. Enquiries had to be submitted by 4 September 2026 at 12:00, and tender offers were due by 23 September 2026 at 12:00. The contract period is 23 November 2026 to 22 November 2029. The estimated value is £145,833 excluding VAT, or £175,000 including VAT. The evaluation weighting is 75% for technical and quality considerations, including social value, and 25% for commercial considerations. Proposals must include a public-address alert system, screen alerts for PCs and laptops, and an application for announcements and real-time alerts; submissions without these elements are excluded from further evaluation.

This opportunity suits suppliers that can deliver and support integrated emergency communications across multiple education campuses. Relevant capability includes designing, installing and maintaining public-address systems; configuring campus-wide and zoned audio alerts; and providing reliable software for desktop, laptop, mobile, tablet and digital-screen notifications. Suppliers should be able to combine audio, visual and mobile functions within one operational system, create bespoke and pre-recorded messages, and support both emergency procedures and everyday broadcasts. Experience of implementing systems in complex, multi-site environments would be useful, particularly where users need training, consistent response procedures and ongoing staff support. The lot is identified as suitable for small and medium-sized enterprises, making it relevant to specialist security, safety communications, audio-visual and emergency technology businesses as well as larger integrators.

How relevant is this notice?

Notice Information

Notice Title

LEG T202 Emergency & Mass Evacuation System

Notice Description

Luminate Education Group (LEG) requires a phased implementation of a campus mass communications system for the safety of students, staff and visiting members of the public and implementation of the Terrorism (Protection of Premises) Act 2025 more commonly known as Martyn's Law. The aim is to select a mass communications system that can be installed at a number of LEG campus sites to support campus incident plans by alerting campus users of potential danger in an effective, efficient and timely way with consistency of response to an incident, training and staff support across LEG. Output / Objectives The provision of a mass communications system for the safety of students, staff and visiting members of the public in the event of an incident that requires lockdown, invacuation or bomb threat procedures to be implemented. Or any other incident that requires mass, or zoned communications across campus as an alternative to daily communication channels of email, google chat, radios and mobile phones. Core Functionality The campus mass communications system as a minimum should provide the following core outcomes. * An audio means via a Public Address (PA) system of alerting staff/students and visitors on campus of a requirement to follow instructions for evacuation (The process of getting people safely off the campus site), invacuation (The process of bring people safely into safe parts of the campus building), lockdown (The process of securing the building to block or restrict intruder entry), communication (The process of alerting people on campus to move them away from any danger). * An audio means via a Public Address (PA) system of sending day to day broadcasts (such as information, or messaging to students and staff). * The ability to produce bespoke messages send targeted zoned announcements around the campus simultaneously, to any (single/several/all) zones. * The ability to record messages in advance for issue on instruction. * A means of alerting staff and students of an incident through screen alert software on desktop, laptop, mobile, tablet and digital screens * An App that can be used for announcements and real-time alerts through mobile phones * The ability to be able to integrate audio, visual and mobile into one single system to assist in emergencies. Exclusions * Submissions that do not include a public address alert system as part of the proposal will be excluded from the process and further tender evaluation. * Submissions that do not include screen alerts for PC's laptops etc and an App that can be used for announcements and real time alerts. Will be excluded from the process and further tender evaluation.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06eb02
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/080576-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

35 - Security, fire-fighting, police and defence equipment

CPV Codes

35100000 - Emergency and security equipment

Notice Value(s)

Tender Value
£145,833 £100K-£500K
Lots Value
£145,833 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
24 Aug 20262 days ago
Submission Deadline
23 Sep 20264 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
23 Nov 2026 - 22 Nov 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Luminate Education Group
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEEDS
Postcode
LS3 1AA
Postcode Area
Leeds
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE42 Leeds
Delivery Location
TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England)
Local Authority
Leeds
Electoral Ward
Little London & Woodhouse
Westminster Constituency
Leeds Central and Headingley

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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