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Workforce Management and Rostering System

GA TRAINS LIMITED

This public procurement record has 1 release in its history.

Award

25 Aug 2026 at 08:37

Award Notice
Summary of the contracting process

GA Trains Limited procured a workforce management and rostering system based on UKG Pro Workforce Management cloud software. The requirement covers timekeeping, advanced scheduling, absence management, analytics, a data hub, hardware support and associated services. This is a software and supporting-services requirement for managing employee time, attendance, availability and rosters within a rail transport organisation. The buyer is GA Trains Limited, trading as Greater Anglia, a public utility in the transport sector. Delivery covers multiple operating areas associated with the buyer in London and the surrounding eastern and south-eastern parts of England. The relevant market is workforce management software, workforce rostering, human resources technology, time accounting and related implementation or support services. The procurement was classified under CPV 48450000, covering time-accounting or human-resources software packages.

The procurement has reached completion and an active award was made to UKG Technology Limited. The contract was signed on 10 August 2026 for £545,558.16 including the stated contract value currency of GBP. The award followed a limited direct-award procedure without prior publication of a competition notice, using the G Cloud 14 framework. The stated rationale was that the procedure was compliant with that framework. One lot covered the complete UKG Pro Workforce Management requirement, with an option for the authority to extend the arrangement by one further 12-month period. The lot record is marked cancelled, while the award and contract are recorded as active. The award criterion was price, and one bid was recorded for the lot. The contract is covered by the Government Procurement Agreement.

This award demonstrates established demand from a public transport operator for an integrated workforce management platform rather than a standalone rostering tool. Suppliers competing for similar work with GA Trains Limited would need credible capability across timekeeping, advanced scheduling, absence management, analytics and workforce data integration, together with the ability to support associated hardware and cloud services. The requirement favours a provider able to deliver and support a broad, operationally critical system for a dispersed transport workforce. Experience of complex shift patterns, rail or other 24-hour transport operations, secure cloud delivery, implementation, data migration and ongoing service support would strengthen a competitor’s position. The procurement also shows that the buyer may use an existing public-sector framework and a direct-award route for this type of technology requirement.

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Notice Information

Notice Title

Workforce Management and Rostering System

Notice Description

Provision of UKG Pro Workforce Management cloud software (Timekeeping, Advanced Scheduling, Absence Management, Analytics, Data Hub, hardware support and associated services).

Lot Information

Lot 1

Provision of UKG Pro Workforce Management cloud software (Timekeeping, Advanced Scheduling, Absence Management, Analytics, Data Hub, hardware support and associated services).

Options: Option to extend for one 12 month period at the discretion of the contracting authority.

Procurement Information

Compliant direct award procedure under G Cloud 14 framework.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06eb0e
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/080602-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48450000 - Time accounting or human resources software package

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£545,558 £500K-£1M

Notice Dates

Publication Date
25 Aug 2026Yesterday
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
10 Aug 20262 weeks ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
GA TRAINS LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
E20 1EJ
Postcode Area
East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI41 Hackney and Newham
Delivery Location
TLH1 East Anglia, TLH23 Hertfordshire CC, TLH3 Essex, TLI41 Hackney and Newham, TLI42 Tower Hamlets, TLI43 Haringey and Islington, TLI53 Redbridge and Waltham Forest, TLI54 Enfield
Local Authority
Newham
Electoral Ward
Stratford Olympic Park
Westminster Constituency
Stratford and Bow

Supplier Information

Number of Suppliers
1
Supplier Name

UKG Technology Limited

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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