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2526-02-DTS-BS-RLD Student Accommodation Management System

Sheffield Hallam University

This public procurement record has 1 release in its history.

Award

27 Aug 2026 at 14:57

Award Notice
Summary of the contracting process

Sheffield Hallam University procured a student accommodation management system for accommodation it delivers exclusively through external accommodation providers. The service is focused on managing the room application, allocation and offer journey, supporting the administration of student rooms rather than general university accommodation operations. This is a software-related service, including software supply services. Delivery is centred in Sheffield. The buyer is a public university, and the requirement was fulfilled by Kinetic Solutions Ltd, an SME based in Milton Keynes. The opportunity is therefore relevant to suppliers of student accommodation platforms, room allocation systems, accommodation administration software and associated implementation or support services for higher education providers.

The procurement is complete and has reached award. It used a limited procedure as a direct call-off from the AUPC Framework ITS 1051 AP, lot 5, without publishing a prior competition notice. The single lot is recorded as cancelled, while the associated award and contract are active. Kinetic Solutions Ltd received the award on 3 March 2026, when the contract was signed, for £154,278. The procurement was evaluated equally on quality and price, each carrying 50% of the assessment. One bid was recorded. The arrangement is covered by the Government Procurement Agreement. No contract duration is stated in the procurement record.

This procurement demonstrates a defined higher education demand for a specialist student accommodation management system covering applications, room allocation and room offers. A credible future competitor would need a proven platform that supports these workflows for accommodation supplied by external providers, with reliable administration across the full journey from application to offer. Suppliers should be able to demonstrate software supply and service capability, an understanding of university accommodation operations, and delivery experience in a public-sector or higher education setting. The selected supplier was an SME, indicating that the requirement can be delivered by a focused specialist rather than only by a large technology provider. Strong quality evidence matters as much as competitive pricing for this buyer.

How relevant is this notice?

Notice Information

Notice Title

2526-02-DTS-BS-RLD Student Accommodation Management System

Notice Description

Sheffield Hallam University has procured a Student Accommodation Management system to support the administration of student accommodation delivered exclusively through external accommodation providers.

Lot Information

Lot 1

This Student Accommodation Management System was procured via a direct call off from the AUPC Framework ITS 1051 AP lot 5 Student Accommodation, Conference/Event, Delivered Catering & Hotel Management System(s) & Associated Services. This system will support us by providing a room service management system focused specifically on the application, allocation and room offer journey.

Procurement Information

A compliant direct call off was made via the AUPC Framework ITS 1051 AP lot 5 Student Accommodation, Conference/Event, Delivered Catering & Hotel Management System(s) & Associated Services.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06edbd
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/081831-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72260000 - Software-related services

72268000 - Software supply services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£154,278 £100K-£500K

Notice Dates

Publication Date
27 Aug 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Sheffield Hallam University
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SHEFFIELD
Postcode
S1 1WB
Postcode Area
Sheffield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE3 South Yorkshire
Small Region (ITL 3)
TLE32 Sheffield
Delivery Location
TLE32 Sheffield
Local Authority
Sheffield
Electoral Ward
City
Westminster Constituency
Sheffield Central

Supplier Information

Number of Suppliers
1
Supplier Name

Kinetic Solutions Ltd

Further Information

Notice URLs

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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