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Knutton Lane Depot - Installation of New Air Conditioning

The Borough Council of Newcastle-under-Lyme

This public procurement record has 2 releases in its history.

TenderUpdate

28 Aug 2026 at 09:10

UK4 - Tender Notice
Tender

27 Aug 2026 at 17:15

UK4 - Tender Notice
Summary of the contracting process

The Borough Council of Newcastle-under-Lyme is procuring works to install new air conditioning at Knutton Lane Depot Works, ST5 2SL, Newcastle-under-Lyme. The requirement covers air-conditioning installations and associated electrical installation work. The proposed layout includes three external condensing units mounted high on the Fire Station side, one at the rear and one on the opposite side of the building. The remaining units will be mounted at low level beside the front generator, allowing discreet positioning and access for maintenance. Protective security cages can be provided if required. The procurement is a single air-conditioning installation project for the council, with the work taking place at its Knutton Lane depot.

The procurement has reached tender: the council invited offers through a below-threshold open competition. It is one lot, with electronic submissions allowed. Enquiries had to be submitted by 14 September 2026 at 17:00, and bids by 22 September 2026 at 17:00. The estimated value is £50,000 excluding VAT, or £60,000 including VAT. The contract period is 11 November to 11 December 2026, with a permitted short extension to 18 December 2026 for installation delays; renewal is allowed on that basis. Price accounts for 50% of the score and quality for 50%. Quality covers the delivery method statement and working-environment safety approach (30%), similar-project experience (30%), technical compliance including company and installation-team qualifications and accreditations (20%), and the delivery timetable (20%). Site visits are scheduled for 7 to 9 September 2026.

This opportunity suits air-conditioning and building-services contractors able to install external condensing units and complete the associated electrical works at an operational depot. It is specifically marked as suitable for small and medium-sized enterprises. Bidders need to show they can plan and deliver installation safely within a working environment and comply with the Borough Council’s Knutton Lane health and safety requirements. Relevant experience on similar air-conditioning projects is required, together with evidence of the technical qualifications and accreditations held by the company and its installation team. Suppliers should also be able to provide a clear method statement, a detailed delivery timetable and technically compliant equipment and installation. Contractors able to provide protective security cages, where required, may address an additional site requirement.

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Notice Information

Notice Title

Knutton Lane Depot - Installation of New Air Conditioning

Notice Description

The Borough Council of Newcastle-under-Lyme is seeking a provider for the installation of new air conditioning at its Knutton Lane, Depot Works, ST5 2SL. The proposal allows for the installation of external condensing units as follows: > Three units mounted at high level on the Fire Station side. > One unit mounted at the rear of the building. > One unit mounted on the opposite side of the building. > Remaining units mounted at low level adjacent to the generator at the front of the building, providing discreet positioning and ease of maintenance access. > Protective security cages can be provided if required.

Lot Information

Lot 1

Renewal: A short extension has been allowed to allow for any installation delays.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06ee0a
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/082021-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

42 - Industrial machinery

45 - Construction work

CPV Codes

42512000 - Air-conditioning installations

45315000 - Electrical installation work of heating and other electrical building-equipment

Notice Value(s)

Tender Value
£50,000 Under £100K
Lots Value
£50,000 Under £100K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
28 Aug 20262 weeks ago
Submission Deadline
22 Sep 20266 days to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
11 Nov 2026 - 11 Dec 2026 30 days
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The Borough Council of Newcastle-under-Lyme
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NEWCASTLE-UNDER-LYME
Postcode
ST5 1BL
Postcode Area
Stoke-on-Trent
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG2 Shropshire and Staffordshire
Small Region (ITL 3)
TLG24 Staffordshire CC
Delivery Location
Not specified
Local Authority
Newcastle-under-Lyme
Electoral Ward
Town
Westminster Constituency
Newcastle-under-Lyme

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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