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1332-RM6265 Vehicle Hire Solutions/Lot 1: Hire of cars, LCVs up to 3.5T

Herefordshire Council

This public procurement record has 1 release in its history.

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28 Aug 2026 at 14:29

Award Notice
Summary of the contracting process

Herefordshire Council procured the hire of ten large passenger cars, each capable of carrying up to five passengers. The requirement was for vehicles supplied under a hire agreement, covering cars and light commercial vehicles up to 3.5 tonnes. The vehicles are intended for use in Herefordshire. This is a vehicle hire and fleet supply requirement rather than a purchase of vehicles, with the supplier providing access to the required cars for the agreed hire arrangement. The procurement sits within the Government Commercial Agency’s Vehicle Hire Solutions framework, under the passenger-car hire category. It was bought by Herefordshire Council, a local authority, for its public service operations in the Herefordshire area.

The procurement has been awarded and the contract is active. Herefordshire Council used a direct award from the RM6265 Vehicle Hire Solutions framework, using an award procedure without prior publication of a competition. The requirement was evaluated on price. The awarded supplier is Volkswagen Financial Services (UK) Ltd. The contract value is £67,870.60, inclusive of the published contract amount, and the contract was signed on 14 August 2026. The requirement covered a 395-day hire arrangement for ten vehicles. The procurement was presented as one lot, although that lot is recorded as cancelled while the award and contract remain active. One bid was recorded for the lot.

This procurement demonstrates demand from Herefordshire Council for a managed passenger-car hire service involving a small fleet of ten large vehicles and a hire term of roughly one year. Suppliers best placed for similar requirements would be vehicle leasing or hire companies able to provide multiple passenger cars, manage fleet availability and administration, and support public-sector contractual obligations. A credible competitor would need access to suitable vehicles accommodating up to five passengers, the operational capacity to supply them in Herefordshire, and pricing strong enough to compete where price is the stated evaluation basis. Experience of supplying local authorities and participation in the relevant vehicle-hire framework would also be commercially important, since this buyer used a framework direct-award route.

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Notice Information

Notice Title

1332-RM6265 Vehicle Hire Solutions/Lot 1: Hire of cars, LCVs up to 3.5T

Notice Description

Ref 1332-The procurement is being carried out using a direct award process under the Government Commercial Agency Framework - RM6265 Vehicle Hire Solutions/Lot 1: Hire of cars, LCVs up to 3.5T

Lot Information

Lot 1

Provision of ten large passenger cars capable of carrying up to five passengers under a hire agreement under a 395-day hire arrangement.

Procurement Information

Call off from Framework agreement RM6265 via Direct Award

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06eeac
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/082233-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

CPV Codes

34110000 - Passenger cars

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£67,870 Under £100K

Notice Dates

Publication Date
28 Aug 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Herefordshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HEREFORD
Postcode
HR4 0LE
Postcode Area
Hereford
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG1 Herefordshire, Worcestershire and Warwickshire
Small Region (ITL 3)
TLG11 Herefordshire, County of
Delivery Location
TLG11 Herefordshire, County of
Local Authority
Herefordshire, County of
Electoral Ward
Widemarsh
Westminster Constituency
Hereford and South Herefordshire

Supplier Information

Number of Suppliers
1
Supplier Name

VOLKSWAGEN FINANCIAL SERVICES (UK) LIMITED

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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