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E TENDERING SYSTEM - PRELIMINARY MARKET ENGAGEMENT

Wokingham Borough Council

This public procurement record has 1 release in its history.

Planning

02 Sep 2026 at 10:53

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Wokingham Borough Council is exploring a replacement end-to-end e-tendering system, covering IT software and support services. The intended solution would support the Council’s procurement activity from supplier engagement and tender publication through evaluation, award and transparency requirements. It would also provide contract register functionality and support contract management. The Council is seeking market insight into available solutions, including their capabilities, limitations, innovation, implementation approach, timescales, integration options and commercial models. This is a council-wide public-sector technology requirement, with delivery for Wokingham Borough Council in Wokingham, England. Suppliers with experience designing, supplying, implementing and supporting digital procurement platforms are likely to understand the scope, alongside providers able to demonstrate integration with existing council systems and end-to-end procurement workflows.

The process is at the planning stage and is currently a pre-market engagement exercise, rather than an invitation to tender. Wokingham Borough Council expects to use the responses to shape the future scope, specification and procurement approach. A Market Engagement Questionnaire will be provided to capable suppliers that express an interest and agree to respond. The engagement milestone is scheduled for 1 October 2026. The planned contract is valued at £83,333 excluding VAT and £100,000 including VAT. One planned lot is shown, with an intended contract period from 1 November 2027 to 31 October 2030 and a possible extension to 31 October 2032. The procurement is below the relevant threshold, and the final evaluation and participation requirements remain to be informed by engagement.

This preliminary engagement will suit suppliers of e-tendering and wider procurement technology, including software vendors, implementation partners and managed service providers. Relevant businesses should be able to provide a complete digital platform covering supplier engagement, tender publication, bid evaluation, award, transparency, contract registers and contract management. Experience delivering public-sector procurement systems would be useful, particularly where the service must support compliant processes and clear audit trails. Suppliers should be prepared to explain product capabilities and limitations, innovative features, implementation methods, delivery timescales, integration options and commercial models. The exercise offers an opportunity to influence the Council’s future requirements before a formal procurement is developed, but it is not itself a contract bidding stage.

How relevant is this notice?

Notice Information

Notice Title

E TENDERING SYSTEM - PRELIMINARY MARKET ENGAGEMENT

Notice Description

Wokingham Borough Council (WBC) is undertaking a pre-market engagement exercise regarding a replacement e-tendering system. This exercise is intended to provide capable suppliers with early visibility of the Council's requirements and to gather information on the types of solutions available, their capabilities, limitations, innovation, implementation approach, timescales, integration options and commercial models. This will assist and inform the Council's understanding of market capability and any future scope, requirements, specification and procurement approach. A Market Engagement Questionnaire will be provided to suppliers who express an interest and are willing to provide responses to help guide this exercise and inform the Council's consideration of potential replacement e-tendering system options. The solution is expected to provide an end-to-end e-tendering system to support procurement activity, supplier engagement, tender publication, evaluation, award, transparency requirements, contract register functionality and contract management activity.

Planning Information

Wokingham Borough Council (WBC) is undertaking a pre-market engagement exercise regarding a replacement e-tendering system. This exercise is intended to provide capable suppliers with early visibility of the Council’s requirements and to gather information on the types of solutions available, their capabilities, limitations, innovation, implementation approach, timescales, integration options and commercial models. This will assist and inform the Council’s understanding of market capability and any future scope, requirements, specification and procurement approach. A Market Engagement Questionnaire will be provided to suppliers who express an interest and are willing to provide responses to help guide this exercise and inform the Council’s consideration of potential replacement e-tendering system options. The solution is expected to provide an end-to-end e-tendering system to support procurement activity, supplier engagement, tender publication, evaluation, award, transparency requirements, contract register functionality and contract management activity.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06f031
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/082968-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£83,333 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
2 Sep 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Nov 2027 - 31 Oct 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Wokingham Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WOKINGHAM
Postcode
RG40 1BN
Postcode Area
Reading
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ16 Berkshire West
Delivery Location
Not specified
Local Authority
Wokingham
Electoral Ward
Emmbrook
Westminster Constituency
Wokingham

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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