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Multi Functional Devices & Digital Solutions

Kent County Council

This public procurement record has 1 release in its history.

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02 Sep 2026 at 12:07

UK7 - Contract Details Notice
Summary of the contracting process

Kent County Council, trading as Procurement Services, procured multi-functional devices and digital solutions as a service requirement. The awarded scope covers document management software development services and maintenance of information technology software, supporting the council’s digital document and printing-related operations. The procurement was managed by the council’s central procurement service in West Malling, Kent. It comprised one lot and concerned services rather than the supply of standalone goods or construction works. Businesses relevant to this requirement include providers of document management platforms, software development, managed print or multi-functional device solutions, and ongoing IT software maintenance. The requirement indicates a need for an integrated digital solution supported by continuing technical and maintenance services for a public-sector organisation.

The procurement is complete and has been awarded through a selective procedure described as a below-threshold award under a framework. The process was non-competitive. Sharp Business UK PLC was awarded the single lot, with the award active. The contract was signed on 14 August 2026, has an awarded gross value of £46,682, and runs from 30 September 2026 to 1 October 2031. The selected supplier is responsible for the services covering document management software development and information technology software maintenance. The contract value is below the relevant threshold. The procurement used one lot, and the award was made under the associated framework rather than through a new competitive tender.

For suppliers that did not win this procurement, the award provides a clear example of Kent County Council’s demand for combined multi-functional device and digital document solutions supported by software development and maintenance. A credible competitor for a future requirement would need to demonstrate capability in document management software, integration with business or printing workflows, and reliable long-term IT software support. The selected supplier’s large-company scale also indicates the importance of having sufficient operational capacity to maintain services for a public authority over an extended contract term. Suppliers with managed print experience, software engineering resources, service-desk and maintenance arrangements, and evidence of delivering dependable public-sector digital solutions would be well placed to compete when this type of requirement returns to market.

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Notice Information

Notice Title

Multi Functional Devices & Digital Solutions

Notice Description

Y26009 Multi Functional Devices & Digital Solutions

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06f049
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/083014-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Below threshold - award under framework
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72212311 - Document management software development services

72267100 - Maintenance of information technology software

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£46,682 Under £100K

Notice Dates

Publication Date
2 Sep 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
30 Sep 2026 - 1 Oct 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Kent County Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WEST MALLING
Postcode
ME19 4YT
Postcode Area
Rochester
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ4 Kent
Small Region (ITL 3)
TLJ46 West Kent
Delivery Location
Not specified
Local Authority
Tonbridge and Malling
Electoral Ward
Kings Hill
Westminster Constituency
Maidstone and Malling

Supplier Information

Number of Suppliers
1
Supplier Name

Sharp Business UK PLC

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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