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Microsoft Licence Renewal 2026-2029

Dartford Borough Council

This public procurement record has 1 release in its history.

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02 Sep 2026 at 14:41

UK5 - Transparency Notice
Summary of the contracting process

Dartford Borough Council is procuring the renewal of three Microsoft licensing agreements covering its Microsoft 365 user licences, server infrastructure licences, and additional user licences, including remote access and Copilot. This is a software licensing and digital infrastructure requirement, with the main classification relating to networking, internet and intranet software packages (CPV 48200000). The requirement supports the council’s user productivity software, server environment, remote access arrangements and newer Copilot capability. The buying organisation is Dartford Borough Council, a local public authority. The licences and associated provision are for the council’s operations in Dartford, within the United Kingdom.

The procurement has been completed and the contract was awarded through a direct award using the Government Commercial Agency framework. The award date is 2 September 2026. Phoenix Software Limited was selected as the supplier for the single lot. The award value is £455,252.27 excluding VAT, or £546,302.72 including VAT. The awarded contract period runs from 4 September 2026 to 30 September 2029. The direct award was justified by use of the framework, with stated reasons including technical reasons associated with a single supplier and an additional repeat, extension or partial replacement. The requirement was above the relevant threshold and categorised as goods. A signature milestone was scheduled for 3 September 2026.

This award shows sustained demand from Dartford Borough Council for Microsoft licensing across end-user productivity, server infrastructure, remote access and Copilot. Suppliers seeking comparable future work would need strong capability in Microsoft licensing management, including Enterprise Agreement, Microsoft Products and Services Agreement and Cloud Solution Provider arrangements. Credibility would depend on being able to supply and renew different licence types as one coordinated requirement, understand user and server licensing, and support cloud-based access and newer Microsoft services. Experience serving public-sector organisations and working through an approved commercial framework would be commercially relevant, particularly where the buyer uses a direct-award route. A supplier would also need the operational scale to manage a multi-year licensing relationship and maintain continuity across the council’s Microsoft environment.

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Notice Information

Notice Title

Microsoft Licence Renewal 2026-2029

Notice Description

Contract renewal for the three different licencing agreements the council holds with Microsoft. These are * EA for M365 user licenses * MPSA for server infrastructure licences * CSP for additional user licences including remote access and CoPilot.

Procurement Information

GCA framework used

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06f075
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/083109-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK5 - Transparency Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48200000 - Networking, Internet and intranet software package

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£455,252 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
2 Sep 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
4 Sep 2026 - 30 Sep 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Dartford Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DARTFORD
Postcode
DA1 1DR
Postcode Area
Dartford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ4 Kent
Small Region (ITL 3)
TLJ43 Kent Thames Gateway
Delivery Location
Not specified
Local Authority
Dartford
Electoral Ward
Town
Westminster Constituency
Dartford

Supplier Information

Number of Suppliers
1
Supplier Name

Phoenix Software

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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