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2-year Contract Renewal of the existing HRIS.

Royal Armouries Museum

This public procurement record has 1 release in its history.

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02 Sep 2026 at 15:32

UK7 - Contract Details Notice
Summary of the contracting process

The Royal Armouries Museum bought a two-year renewal of its existing IRIS Cascade human resources information system. The system holds employees’ personal data, so the requirement concerns continued HRIS software provision and associated programming or consultancy services. The buyer is the Royal Armouries Museum, a central government public authority based in Leeds. The service supports the museum’s employee information and HR administration rather than a construction, facilities or general supply requirement. The awarded service falls within software programming and consultancy services. Suppliers relevant to this opportunity are HR technology providers, software companies and specialist HRIS support or consultancy businesses able to maintain or renew an established employee-data system for a public-sector organisation.

This procurement has been completed and awarded through a below-threshold procedure; the recorded procurement method is described as unknown. One lot was awarded to IRIS SOFTWARE LIMITED. The award is active, and the contract was signed on 1 July 2026. The contract runs from 1 July 2026 to 30 June 2028. Its value is £27,310.35 excluding VAT, or £32,772.42 including VAT. The contract is below the applicable threshold. The award covers the renewal of the existing HRIS and is classified as software programming and consultancy services. The procurement description states that a wider procurement exercise will take place before the contract expires. No separate award date or evaluation weighting is recorded.

This award indicates established demand from the Royal Armouries Museum for a specialist HR information system that stores and manages employee personal data. Competitors seeking similar work with this buyer would need a credible HRIS platform or the ability to support an existing system, particularly where continuity, data handling and dependable access to employee records are important. Relevant capability includes software programming, HR technology consultancy and support for renewal or ongoing operation of a deployed HR system. Providers with a proven product or service focused on human resources administration would be better placed than general software suppliers. The incumbent’s position also shows that familiarity with the existing system and a clear transition or continuity approach may matter when the requirement is next reviewed.

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Notice Information

Notice Title

2-year Contract Renewal of the existing HRIS.

Notice Description

Total Contract Value excluding VAT - PS27,310.35. Total Contract Value including VAT - PS32,772.42 Contract renewal of IRIS CASCADE HR system that holds all employee personal data. Contract is for 2-years and a wider procurement exercise will be carried out before its expiration.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06f08d
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/083146-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Below threshold - unknown
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72200000 - Software programming and consultancy services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£27,310 Under £100K

Notice Dates

Publication Date
2 Sep 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Jul 2026 - 30 Jun 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Royal Armouries Museum
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEEDS
Postcode
LS10 1LT
Postcode Area
Leeds
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE42 Leeds
Delivery Location
Not specified
Local Authority
Leeds
Electoral Ward
Hunslet & Riverside
Westminster Constituency
Leeds South

Supplier Information

Number of Suppliers
1
Supplier Name

IRIS Software Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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