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PA23 UK4 - Tender notice Framework Agreement for Electrical Spares & Consumables Supplies to British High Commission in New Delhi

Foreign Commonwealth and Development Office

This public procurement record has 2 releases in its history.

TenderUpdate

07 Sep 2026 at 11:23

UK4 - Tender Notice
Tender

03 Sep 2026 at 11:54

UK4 - Tender Notice
Summary of the contracting process

The Foreign, Commonwealth and Development Office is buying locally sourced electrical spares and consumables for the British High Commission in New Delhi. The supplies will support maintenance and operational requirements at the High Commission’s premises, including properties both within and outside the compound. This is a goods requirement covering electrical supplies and accessories (CPV 31680000). The procurement will establish a framework of up to three suppliers, from which the High Commission can obtain items through quick requests for quotation. Suppliers will provide the products listed in the statement of service requirements and pricing schedule, with delivery, quality and service continuity forming important parts of the requirement. The opportunity is suitable for Indian electrical supply businesses, distributors and authorised dealers able to serve diplomatic and government premises.

The procurement has reached tender: the buyer invited offers through an open procedure under the Procurement Act 2023. Enquiries were due by 21 September 2026 at 17:00, and tenders were due by 7 October 2026 at 17:00, submitted through the FCDO e-sourcing portal. The framework is expected to run from 1 December 2026 to 30 November 2030 and may appoint up to three suppliers. Its estimated value is £767,934 excluding VAT and £906,162 including VAT. Call-offs up to £3,000 per month may be awarded directly; larger requirements will use a mini-competition. Evaluation is on the Most Advantageous Tender basis: 50% technical and 50% commercial. The award decision was due by 2 November 2026 at 23:59. Rates must remain valid for six months.

This suits businesses legally registered in India and compliant with applicable tax, labour and other laws. Strong candidates will have demonstrated experience supplying electrical spares and consumables to high commissions, embassies, diplomatic missions, government bodies or international organisations, with supporting customer evidence where available. The tender asks for authorised brand, dealership or distributorship letters for specified products, so established distributors and authorised suppliers are well placed. Suppliers must show a practical delivery methodology covering response times from within eight hours through to within 360 hours, depending on the requirement. They must also offer effective service-level arrangements for complaints and escalation, including a three-level escalation matrix with named roles and contact details. Small and medium enterprises and voluntary, community or social enterprises are considered suitable.

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Notice Information

Notice Title

PA23 UK4 - Tender notice Framework Agreement for Electrical Spares & Consumables Supplies to British High Commission in New Delhi

Notice Description

The British High Commission in New Delhi intends to conduct a competitive tender process to identify and empanel qualified suppliers (maximum 3 Suppliers) who are competent in supplying local (Indian) electrical spares and consumables. The Framework agreement will be signed with 3 top bidders with the rate card of the consumables in the agreement on the basis of the MAT Criteria. Contract manager will undertake a rapid/quick RFQ as per their requirement among the selected suppliers and order(s) will be placed to the most commercial advantageous bidder. The electrical spares and consumables are required to maintain the operations and maintenance within BHC of the premises and the on and off compound properties. The Regional Procurement Hub in New Delhi will use the Open Procedure route (under Procurement Act 2023) to competitively on board the suppliers, ensuring timely delivery, quality and service delivery continuation. The framework agreements will tentatively start on 1st December 2026 and will be valid for a period of 4 years in total. The rate card for the products will remain fixed for the initial 2 years period. Regional procurement hub will undertake a mid-term review of framework suppliers on their performance and commercial offers before the end of 2-year period. Commercials will be taken for 4 years at the time of tendering only. Supplier will be awarded based on their ability to meet requirements in the Most Advantageous Tender (MAT) basis. The Award Criteria will be split between technical and commercial factors, with 50% weighting to technical aspects and 50% for the Commercial.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06f122
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/084294-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

CPV Codes

31680000 - Electrical supplies and accessories

Notice Value(s)

Tender Value
£767,934 £500K-£1M
Lots Value
£767,934 £500K-£1M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
7 Sep 20261 weeks ago
Submission Deadline
7 Oct 20263 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Dec 2026 - 30 Nov 2030 4-5 years
Recurrence
2030-01-15

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Foreign Commonwealth and Development Office
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW1A 2AH
Postcode Area
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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