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ESCC-TO-PMA-Mayfield CPS - Boiler Replacement

East Sussex County Council

This public procurement record has 1 release in its history.

Award

04 Sep 2026 at 08:13

Award Notice
Summary of the contracting process

East Sussex County Council procured construction works to replace the heating system at Mayfield Community Primary School. The requirement covered replacing the existing oil-fired boilers with a like-for-like oil boiler, together with an air source heat pump (ASHP) serving the underfloor heating system. The work is therefore relevant to mechanical and building-services contractors able to design, supply, install and commission commercial heating equipment in a school environment. Delivery is at Mayfield Community Primary School in Mayfield, East Sussex. The procurement was for works rather than a general maintenance service, and its scope centres on boiler replacement and integration with underfloor heating. The council is the buyer and the selected supplier was Edgar and Wood Mechanical Services Limited, a Brighton-based small or medium-sized enterprise.

This procurement has been awarded and the contract is active. East Sussex County Council used a limited procedure without prior publication of a call for competition, described as a mini-competition under a PCR 2015 framework lot. The single lot was evaluated on price and included an option to extend the works programme if timescales required it. The contract was signed on 11 June 2026 for £163,091.58, including the currency stated as GBP. Six bids were received, all from small or medium-sized enterprises, and all were submitted electronically. The selected supplier is Edgar and Wood Mechanical Services Limited. The tender is recorded as complete; the underlying lot is recorded as cancelled, while the award and contract are active.

For a future requirement of this type, credible suppliers would need practical commercial heating and mechanical-services capability, including replacement of oil-fired boilers and installation or integration of air source heat pumps for underfloor heating. Experience working in occupied or operational schools would help demonstrate the ability to manage site safety, access, sequencing and disruption around school activities. Contractors should also be able to deliver a defined replacement works programme and adjust it where necessary, while maintaining clear communication with the council. The outcome shows that a small or medium-sized specialist contractor can compete for this scale of school heating project. Because the evaluation was based on price, competitive cost control, accurate scoping and reliable delivery planning would be central to a credible offer through the relevant framework route.

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Notice Information

Notice Title

ESCC-TO-PMA-Mayfield CPS - Boiler Replacement

Notice Description

Boiler Replacement Works at Mayfield Community Primary School. To replace the existing oil fired boilers with like for like oil boiler and ASHP for underfloor heating

Lot Information

Lot 1

Boiler Replacement Works at Mayfield Community Primary School. To replace the existing oil fired boilers with like for like oil boiler and ASHP for underfloor heating.

Options: Programme of works so timescales could need to be extended.

Procurement Information

Run as a mini-comp under a PCR15 Framework lot.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06f1c3
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/083693-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

CPV Codes

45000000 - Construction work

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£163,091 £100K-£500K

Notice Dates

Publication Date
4 Sep 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
East Sussex County Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEWES
Postcode
BN7 1UE
Postcode Area
Brighton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ22 East Sussex CC
Delivery Location
TLJ22 East Sussex CC
Local Authority
Lewes
Electoral Ward
Lewes Priory
Westminster Constituency
Lewes

Supplier Information

Number of Suppliers
1
Supplier Name

Edgar & Wood Mechanical Services Ltd.

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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