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Document Archiving & Storage

THE GUINNESS PARTNERSHIP LIMITED

This public procurement record has 1 release in its history.

Award

04 Sep 2026 at 08:42

Award Notice
Summary of the contracting process

The Guinness Partnership Limited procured document archiving and storage services. The requirement covers document archiving, retrieval and information management, together with warehousing and logistics. This is a specialist document management service rather than a general storage contract. Delivery activity covers the North East, North West, Yorkshire and the Humber, East Midlands, West Midlands, East of England, London, South East and South West of England. The buyer is a public body governed by public law in the housing and community amenities sector. The service would therefore support the secure custody, organisation and controlled retrieval of the buyer’s records across a broad England-wide operating area. The relevant service classification is document management services.

The procurement has reached the award stage. It was run as a limited call-off from a framework agreement, using an award procedure without prior publication of a competition notice. The recorded evaluation basis was price. The single lot is marked cancelled, although an active award is recorded against it. Iron Mountain (UK) Limited was selected as supplier. One bid was recorded. The contract value is £350,000. The contract was signed on 1 August 2026. The procurement is covered by the Government Procurement Agreement. The award rationale states that the procurement fell outside the scope of the relevant directive. No contract duration is stated in the available outcome information.

This procurement demonstrates demand from a housing-sector public body for an integrated records service covering physical archiving, storage, retrieval, information management, warehousing and logistics. A credible competitor for a future requirement would need the operational capacity to manage substantial document volumes securely, maintain accurate indexing and retrieval processes, and coordinate movement of records across a wide England-wide service area. Experience in public-sector records management would help demonstrate understanding of controlled access, confidentiality, retention and audit requirements, although the published outcome identifies no specific accreditation or qualification. Suppliers should also be able to combine secure storage infrastructure with dependable logistics and responsive retrieval, rather than offering storage alone.

How relevant is this notice?

Notice Information

Notice Title

Document Archiving & Storage

Notice Description

Document archiving and storage

Lot Information

Lot 1

Document archiving, retrieval and information management, warehousing and logistics.

Procurement Information

Award of call off contract pursuant to framework agreement.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06f1c4
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/083698-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72512000 - Document management services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£350,000 £100K-£500K

Notice Dates

Publication Date
4 Sep 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE GUINNESS PARTNERSHIP LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
NW1 3AX
Postcode Area
North West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI36 Camden
Delivery Location
TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England)
Local Authority
Camden
Electoral Ward
Regent's Park
Westminster Constituency
Holborn and St Pancras

Supplier Information

Number of Suppliers
1
Supplier Name

Iron Mountain UK Plc

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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