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Fleet Management Services

Places for People Group Limited

This public procurement record has 1 release in its history.

Tender

04 Sep 2026 at 09:25

UK4 - Tender Notice
Summary of the contracting process

Places for People Group Limited is procuring fleet management services for its housing, property management and repairs operations across the United Kingdom. The requirement covers vehicle leasing, accident management, servicing, maintenance, repairs and an integrated fleet management service, supporting vehicle availability, utilisation, cost control, reporting, supplier performance and fleet decarbonisation. The five lots are commercial vehicle leasing and associated services; company car leasing and associated services; accident management; service, maintenance and repair; and a single turn-key solution integrating Lots 1 to 4. Leasing scope includes funding, specification, ordering, delivery, conversion, equipment, driver support, replacement and end-of-contract activity. Accident management includes incident triage, repairs, recovery, mobility support and claims liaison. The service category is fleet management, repair and maintenance services (CPV 50111000).

The procurement has reached tender: Places for People invited suppliers to submit offers through a competitive flexible procedure. Stage 1 requires a Procurement Specific Questionnaire, quality response and pricing submission, followed by shortlisting of up to three suppliers per lot. Shortlisted suppliers will negotiate before submitting a Best and Final Offer for final evaluation. Enquiries were due by 28 September 2026 at 12:00 BST and tender submissions by 9 November 2026 at 12:00 GMT; the award period ends on 29 January 2027. Contracts are scheduled from 29 March 2027 to 29 March 2032, with two two-year renewal periods. The published overall value is £111,870,000 gross. Lot values are £67,140,000, £27,900,000, £7,740,000 and £9,090,000 for Lots 1 to 4; Lot 5 is described as approximately £12,430,000. Evaluation is 40% price and 60% quality.

This opportunity suits fleet leasing companies, vehicle manufacturers and converters, accident-management providers, maintenance and repair networks, recovery operators, mobility and claims specialists, fleet technology suppliers, and organisations able to combine these capabilities. Suppliers should be able to manage substantial and diverse vehicle operations, with reliable national delivery, logistics, replacement and end-of-contract processes. Relevant strengths include funding and lifecycle management, planned and reactive maintenance, repair booking, breakdown recovery, warranty administration, incident triage, claims liaison, driver support, cost control and continuous improvement. The integrated lot particularly suits a prime contractor or consortium able to provide end-to-end accountability across leasing, accident management, maintenance and repair, supported by consolidated governance, data, management information and performance reporting. The opportunity is identified as suitable for small and medium-sized enterprises and voluntary, community or social enterprises.

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Notice Information

Notice Title

Fleet Management Services

Notice Description

The Fleet Management procurement represents a significant transformation opportunity for Places for People (PfP), driven by the expiry of the current contract in March 2027, rising operational demands, increasing fleet expenditure, and the need for greater transparency, performance management, supplier accountability, and cost control. PfP operates a large and diverse fleet that supports critical frontline services across Housing, Property Management, and Repairs Operations. Vehicles are essential business assets that enable service delivery, compliance, customer satisfaction, colleague productivity, and organisational resilience. As service demand grows, the fleet operating model must evolve to remain efficient, scalable, and capable of supporting future requirements. The future Fleet Management Service will establish a modern operating model focused on: Improved vehicle availability and utilisation Stronger cost control and commercial oversight Greater supplier accountability and performance management Support for fleet decarbonisation objectives An enhanced user experience for drivers and operational colleagues The procurement will be delivered through a Competitive Flexible Procedure under Section 20 of the Procurement Act 2023, enabling PfP to refine requirements, test delivery models, encourage innovation, and optimise commercial outcomes while maintaining a transparent and compliant process. Scope: The procurement will comprise five Lots: Lot 1: Commercial Vehicle Leasing Lot 2: Company Car Leasing Lot 3: Accident Management Lot 4: Service, Maintenance and Repair (SMR) Lot 5: Integrated Fleet Management Solution (Turn-Key Service) For more information about this opportunity, please visit the eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-London:-Fleet-management%2C-repair-and-maintenance-services./4F9D265255 To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/4F9D265255

Lot Information

Commercial Vehicle and Associated Services

Funding, leasing and lifecycle management of commercial vehicles, including specification, ordering, conversion, racking, decals, ancillary equipment, logistics, replacement and end-of-contract activity.

Renewal: Two periods of 2 years

Company Car Leasing and Associated Services

Funding, leasing and lifecycle management of company cars, including driver support, ordering, delivery, collection, transfers, replacement and end-of-contract activity.

Renewal: Two periods of 2 years

Accident Management

Incident reporting and triage, repair and recovery coordination, mobility support, claims liaison, cost control, management information and continuous improvement.

Renewal: Two periods of 2 years

Service, Maintenance and Repair (SMR)

Planned and reactive maintenance, repair, booking and network management, breakdown and recovery coordination, warranty management, VOR reduction and maintenance-related logistics.

Renewal: Two periods of 2 years

Integrated Fleet Management Solution (Turn-Key Service)

A single Supplier solution integrating the requirements of Lots 1 to 4, with end-to-end accountability, consolidated governance, data, reporting, logistics and performance management. PfP is considering a full turnkey solution if this proves commercially beneficial to the Group. The total value of this Lot is approximately PS12,430,000.

Renewal: Two period of 2 years

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06f1de
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/083736-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50111000 - Fleet management, repair and maintenance services

50111100 - Vehicle-fleet management services

50111110 - Vehicle-fleet-support services

Notice Value(s)

Tender Value
£111,870,000 £100M-£1B
Lots Value
£111,870,000 £100M-£1B
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
4 Sep 20261 weeks ago
Submission Deadline
9 Nov 20262 months to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
29 Mar 2027 - 29 Mar 2032 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Places for People Group Limited
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
WC1X 8QR
Postcode Area
Central London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI36 Camden
Delivery Location
Not specified
Local Authority
Camden
Electoral Ward
King's Cross
Westminster Constituency
Holborn and St Pancras

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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