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Copy of The Provision of Window Cleaning and Associated Cleans for Caerphilly County Borough Council's Corporate Properties

Caerphilly County Borough Council

This public procurement record has 1 release in its history.

Tender

04 Sep 2026 at 10:08

UK4 - Tender Notice
Summary of the contracting process

Caerphilly County Borough Council is procuring window cleaning and associated cleaning services for its corporate property estate. The work covers all external glazing, internal communal windows, canopies and guttering, helping to maintain buildings, prevent deterioration and provide safe, professional environments for staff, residents and visitors. Services are required across five geographical areas within the county borough: Bargoed, Ystrad / Tir Y Birth, Blackwood, Risca and Caerphilly. This is a cleaning services contract, including office, school, window and building cleaning activities. Suppliers may bid for the area or areas that match their operational coverage and ability to deliver cleaning services across the relevant Council properties.

The procurement has reached tender: the Council invited offers through an open competitive flexible procedure. Enquiries had to be submitted by 22 September 2026 at 17:00, and tender responses by 29 September 2026 at 12:00. The intended award decision date was 16 November 2026. Each lot has a two-year contract period from 1 December 2026 to 30 November 2028, with an extension option of up to 24 months, potentially lasting until 30 November 2030. Estimated gross values are £70,129.87 for Bargoed, £37,402.60 for Ystrad / Tir Y Birth, £116,883.12 for Blackwood, £51,428.57 for Risca and £84,155.84 for Caerphilly. Price carries 100% of the evaluation weighting for every lot.

The requirement suits established window-cleaning and commercial cleaning businesses able to manage external glazing, internal communal windows, canopies and guttering across Council properties. Suppliers should have the practical equipment, trained staff and operational organisation needed to deliver recurring cleaning work safely across one or more of the five geographical areas. The opportunity is expressly suitable for small and medium-sized enterprises and voluntary, community or social enterprises. Responses may be submitted in English or Welsh through the Proactis supplier portal, with tender queries handled through its messaging system. Businesses with local coverage in Bargoed, Ystrad / Tir Y Birth, Blackwood, Risca or Caerphilly can target the lots matching their workforce and service capacity.

How relevant is this notice?

Notice Information

Notice Title

Copy of The Provision of Window Cleaning and Associated Cleans for Caerphilly County Borough Council's Corporate Properties

Notice Description

Caerphilly County Borough Council (the "Authority") is seeking to establish a Contract for the Provision of Window Cleaning and Associated Cleans for Caerphilly County Borough Council's Corporate Properties (the "Contract").The requirement includes the cleaning of all external glazing, internal communal windows, canopies, and guttering, supporting the overall upkeep of the Council's estate and helping to prevent deterioration of building fabric. This service will contribute to providing a safe and professional environment for staff, residents, and visitors while maintaining asset value. Following the original publication of this opportunity, the clarification and tender submission deadlines were subsequently extended and communicated through the Authority's e-tendering system (Proactis). The revised timetable was not reflected in a corresponding notice on Sell2Wales. This notice is therefore being issued to ensure transparency and equal visibility to the market and to formally publicise the revised procurement timetable applicable to this procurement exercise.

Lot Information

Bargoed

Provision of Window Cleaning and Associated Cleans for Caerphilly County Borough Council's Corporate Properties in Bargoed.

Renewal: The contract can be extended up to 24 months at the sole discretion of the Council.

Ystrad / Tir Y Birth

Provision of Window Cleaning and Associated Cleans for Caerphilly County Borough Council's Corporate Properties in Ystrad / Tir Y Birth.

Renewal: The contract can be extended up to 24 months at the sole discretion of the Council.

Blackwood

Provision of Window Cleaning and Associated Cleans for Caerphilly County Borough Council's Corporate Properties in Blackwood.

Renewal: The contract can be extended up to 24 months at the sole discretion of the Council.

Risca

Provision of Window Cleaning and Associated Cleans for Caerphilly County Borough Council's Corporate Properties in Risca.

Renewal: The contract can be extended up to 24 months at the sole discretion of the Council.

Caerphilly

Provision of Window Cleaning and Associated Cleans for Caerphilly County Borough Council's Corporate Properties in Caerphilly.

Renewal: The contract can be extended up to 24 months at the sole discretion of the Council.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06f1f4
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/083770-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90911200 - Building-cleaning services

90911300 - Window-cleaning services

90919200 - Office cleaning services

90919300 - School cleaning services

Notice Value(s)

Tender Value
£300,000 £100K-£500K
Lots Value
£299,997 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
4 Sep 20261 weeks ago
Submission Deadline
29 Sep 20262 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Dec 2026 - 30 Nov 2028 2-3 years
Recurrence
2030-06-01

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Caerphilly County Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HENGOED
Postcode
CF82 7PG
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL53 Gwent Valleys
Delivery Location
TLL16 Gwent Valleys
Local Authority
Caerphilly
Electoral Ward
Ystrad Mynach
Westminster Constituency
Caerphilly

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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