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The Provision of Window Cleaning and Associated Cleans for Caerphilly County Borough Council's Corporate Properties

Caerphilly County Borough Council

This public procurement record has 2 releases in its history.

TenderUpdate

25 Sep 2026 at 16:12

UK4 - Tender Notice
Tender

04 Sep 2026 at 10:08

UK4 - Tender Notice
Summary of the contracting process

Caerphilly County Borough Council is seeking suppliers for window cleaning and associated cleaning across its corporate properties. The work covers external glazing, internal communal windows, canopies and guttering, helping maintain buildings and provide a safe, professional environment for staff, residents and visitors. Services are divided across five local areas: Bargoed, Ystrad / Tir Y Birth, Blackwood, Risca and Caerphilly. This is a cleaning services contract, including window and building cleaning (CPV 90911300). The services are to be delivered at Council properties in these areas of Caerphilly County Borough, Wales.

The Council invited tenders through an open competitive flexible procedure. The process reached tender, and the Council subsequently extended the clarification deadline to 20 October 2026 at 17:00 and the submission deadline to 27 October 2026 at 12:00 noon. The planned contract period for each area runs from 1 December 2026 to 30 November 2028, with an option for the Council to extend by up to 24 months, at its discretion, to 30 November 2030. The overall estimated value is £300,000 excluding VAT (£360,000 including VAT). Suppliers can bid for one or more of five area lots; each lot has its own estimated value. Award is based entirely on price for each lot.

This opportunity suits window-cleaning and building-cleaning contractors able to cover Council corporate properties in one or more of the five local areas. The lots are each identified as suitable for small and medium-sized businesses and voluntary, community and social enterprises, so suppliers need not pursue the whole borough-wide requirement. The work requires capability to clean external glazing, communal internal windows, canopies and guttering across a portfolio of public buildings, supporting upkeep and preventing deterioration of building fabric. Bidders should be able to price their service competitively: price is the sole award criterion for every lot. The defined geographical lots offer a way for suppliers with a local operating base or area-specific delivery capacity to compete for the locations they can serve.

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Notice Information

Notice Title

The Provision of Window Cleaning and Associated Cleans for Caerphilly County Borough Council's Corporate Properties

Notice Description

Caerphilly County Borough Council (the "Authority") is seeking to establish a Contract for the Provision of Window Cleaning and Associated Cleans for Caerphilly County Borough Council's Corporate Properties (the "Contract").The requirement includes the cleaning of all external glazing, internal communal windows, canopies, and guttering, supporting the overall upkeep of the Council's estate and helping to prevent deterioration of building fabric. This service will contribute to providing a safe and professional environment for staff, residents, and visitors while maintaining asset value. Following the original publication of this opportunity, the clarification and tender submission deadlines were subsequently extended and communicated through the Authority's e-tendering system (Proactis). The revised timetable was not reflected in a corresponding notice on Sell2Wales. This notice is therefore being issued to ensure transparency and equal visibility to the market and to formally publicise the revised procurement timetable applicable to this procurement exercise.

Lot Information

Bargoed

Provision of Window Cleaning and Associated Cleans for Caerphilly County Borough Council's Corporate Properties in Bargoed.

Renewal: The contract can be extended up to 24 months at the sole discretion of the Council.

Ystrad / Tir Y Birth

Provision of Window Cleaning and Associated Cleans for Caerphilly County Borough Council's Corporate Properties in Ystrad / Tir Y Birth.

Renewal: The contract can be extended up to 24 months at the sole discretion of the Council.

Blackwood

Provision of Window Cleaning and Associated Cleans for Caerphilly County Borough Council's Corporate Properties in Blackwood.

Renewal: The contract can be extended up to 24 months at the sole discretion of the Council.

Risca

Provision of Window Cleaning and Associated Cleans for Caerphilly County Borough Council's Corporate Properties in Risca.

Renewal: The contract can be extended up to 24 months at the sole discretion of the Council.

Caerphilly

Provision of Window Cleaning and Associated Cleans for Caerphilly County Borough Council's Corporate Properties in Caerphilly.

Renewal: The contract can be extended up to 24 months at the sole discretion of the Council.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06f1f4
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/091158-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90911200 - Building-cleaning services

90911300 - Window-cleaning services

90919200 - Office cleaning services

90919300 - School cleaning services

Notice Value(s)

Tender Value
£300,000 £100K-£500K
Lots Value
£299,997 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
25 Sep 20262 weeks ago
Submission Deadline
27 Oct 20262 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Dec 2026 - 30 Nov 2028 2-3 years
Recurrence
2030-06-01

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Caerphilly County Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HENGOED
Postcode
CF82 7PG
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL53 Gwent Valleys
Delivery Location
TLL16 Gwent Valleys
Local Authority
Caerphilly
Electoral Ward
Ystrad Mynach
Westminster Constituency
Caerphilly

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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