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St Edmunds College Automated Gates Services

ST EDMUND'S COLLEGE CAMBRIDGE

This public procurement record has 1 release in its history.

Tender

04 Sep 2026 at 10:47

UK4 - Tender Notice
Summary of the contracting process

St Edmund’s College, University of Cambridge, is seeking automated gates services through SSC Partnership, acting as its agent. The requirement covers access-control systems, gates and access gates, together with the repair and maintenance of machinery. The work is intended to support the College’s automated gate and access-control arrangements in Cambridge. This is a services contract rather than a supply-only or construction opportunity. It may suit companies that install, service, repair or maintain automated gates and related access-control equipment, including suitable consortia. The procurement concerns the College’s operational site and its associated gate infrastructure, so suppliers should be able to provide services for an institutional premises environment and respond to the requirements set out in the tender documentation.

The buyer invited offers through a below-threshold open competition, meaning interested organisations and consortia could bid. The tender stage was reached under the open procedure. Bids were to be submitted electronically through the SSC Partnership In-Tend portal by 28 September 2026 at 23:59. The contract is scheduled to run from 1 November 2026 to 31 October 2029, with an option to extend for up to a further two years, giving a maximum term to 31 October 2031. The published lot value is recorded as AED 0 gross, while the overall published value is GBP 0 gross. The successful bid will be selected as the most advantageous tender, based on detailed evaluation criteria and weightings in the ITT documents. There is one lot.

This opportunity is aimed at suppliers with practical capability in automated gates, access-control systems, access gates and associated machinery maintenance. Relevant businesses are likely to include specialist gate contractors, electronic access-control engineers, security systems maintainers and companies providing planned or reactive repair services. The requirement may also suit a consortium combining gate, electrical, mechanical and access-control expertise. All bidders must complete the Invitation to Tender documentation and submit both the Procurement Specific Questionnaire and the ITT response documents, with every section completed in full. Suppliers should therefore have the organisational capacity to prepare a compliant tender and demonstrate the technical approach, deliverables and service capability required by the College. The evaluation will consider the most advantageous overall bid against the detailed ITT criteria.

How relevant is this notice?

Notice Information

Notice Title

St Edmunds College Automated Gates Services

Notice Description

SSC Partnership (the Agent) on behalf of St Edmunds College, University of Cambridge are currently out to tender for the provision of Automated Gates Services. This procurement is being run under the open procedure, which is a formal bidding procedure, under which the contract is advertised, and all interested organisation/consortium can bid. This ITT provides further details of the proposal and process for submitting bids. All Bidders are required to complete the ITT document in order to submit their completed Bid. Bids must comprise both the Procurement Specific Questionnaire (PSQ) and ITT response documents . All aspects of the ITT should be completed in full and submitted as part of a Bid. The ITT aims to: Provide information to Bidders on the Procurement and the opportunities available; Set out clearly the Authority's requirements; Provide information on the Authority's approach to the open procedure process; Set out the deliverables required from Bidders; and Set out the evaluation criteria and weightings that the Authority will use to assess Bids. Following the submission of Bids, the Authority expects to undertake an evaluation process to identify which Bid is the most advantageous tender (MAT) and will be put forward for consideration to be awarded the Contract. The Agent on behalf of the Authority is using the In-Tend portal for the Procurement Process. https://in-tendhost.co.uk/sscpartnership ("the Procurement Portal"). Suppliers that would like to take part in this tender process are invited to "Express Interest" upon which the will be given access to the full tender documentation delivery through this e-tendering system. When the tender documents have been made available involved suppliers will receive notification via email and the tender documents can be accessed from the "My Tenders" area of this website and selecting the "View Details" button of this project. The deadline for submissions of the tender will be 28th August at 12 noon. Please allow sufficient time to make your return as late returns will not be permitted. Any questions relating to this tender should be made via correspondence on the website and can be addressed to the main contact as shown in the details above.

Lot Information

Lot 1

Renewal: The Authority will sign a contract with the successful Company for a period of 36 Months (3 Years) with the option to extend it for up to a further 24 Months (2 Years). The maximum contract term is 5 years inclusive of the extension period.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06f208
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/083798-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

42 - Industrial machinery

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

50 - Repair and maintenance services

CPV Codes

42961100 - Access control system

44221300 - Gates

44221310 - Access gates

50530000 - Repair and maintenance services of machinery

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
4 Sep 20261 weeks ago
Submission Deadline
28 Sep 20262 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Nov 2026 - 31 Oct 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ST EDMUND'S COLLEGE CAMBRIDGE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CAMBRIDGE
Postcode
CB3 0BN
Postcode Area
Cambridge
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH4 Cambridgeshire and Peterborough
Small Region (ITL 3)
TLH42 Cambridgeshire CC
Delivery Location
Not specified
Local Authority
Cambridge
Electoral Ward
Castle
Westminster Constituency
Cambridge

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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