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St Edmunds College Supply and Installation of Occasional Marquees

ST EDMUND'S COLLEGE CAMBRIDGE

This public procurement record has 1 release in its history.

Tender

04 Sep 2026 at 15:53

UK4 - Tender Notice
Summary of the contracting process

St Edmund’s College, University of Cambridge is seeking a supplier to provide and install occasional marquees, together with event services and fair or exhibition organisation support. The requirement is a service contract for events held at St Edmund’s College, Mount Pleasant, Cambridge, CB3 0BN. SSC Partnership is managing the procurement as the College’s agent. The scope covers the physical provision and installation of temporary marquee structures and associated event-related services. This is suitable for businesses that can deliver temporary event infrastructure and support its use at a college venue. The procurement is below the applicable threshold and concerns one requirement rather than separate service packages.

The procurement has reached tender: the buyer invited offers through an open competition under the open procedure, with electronic submission allowed through the In-Tend portal. The tender description sets the bid deadline as 28 September 2026 at 12 noon; the structured tender period ends on 28 September 2026 at 23:59. A non-mandatory site visit is planned for 11 September 2026 at 9am. The contract is intended to run from 1 November 2026 to 31 October 2029, with an option to extend for up to two further years, giving a maximum term to 31 October 2031. The published gross value is £0, and the lot value is recorded as AED 0. Award will be based on the most advantageous tender using the detailed criteria in the ITT.

This opportunity suits marquee and temporary-structure companies with the capability to supply, install and support occasional event facilities at a university college site. Suppliers should be able to provide event services alongside the physical marquee requirement, and to understand venue layouts and operational arrangements; the planned site visit is intended to help bidders assess these matters. The procurement allows interested organisations or consortia to bid, so businesses may compete individually or combine complementary capabilities. Bidders must complete the full Invitation to Tender documentation, including both the Procurement Specific Questionnaire and the ITT response documents. The successful supplier will need sufficient resources to deliver the service over the initial three-year term and any extension period, with its offer assessed against the detailed evaluation criteria and weightings in the ITT.

How relevant is this notice?

Notice Information

Notice Title

St Edmunds College Supply and Installation of Occasional Marquees

Notice Description

SSC Partnership (the Agent) on behalf of St Edmunds College, University of Cambridge are currently out to tender for the provision of Supply and Installation of Occasional Marquees including Event Services. This procurement is being run under the open procedure, which is a formal bidding procedure, under which the contract is advertised, and all interested organisation/consortium can bid. This ITT provides further details of the proposal and process for submitting bids. All Bidders are required to complete the ITT document in order to submit their completed Bid. Bids must comprise both the Procurement Specific Questionnaire (PSQ) and ITT response documents . All aspects of the ITT should be completed in full and submitted as part of a Bid. The ITT aims to: Provide information to Bidders on the Procurement and the opportunities available; Set out clearly the Authority's requirements; Provide information on the Authority's approach to the open procedure process; Set out the deliverables required from Bidders; and Set out the evaluation criteria and weightings that the Authority will use to assess Bids. Following the submission of Bids, the Authority expects to undertake an evaluation process to identify which Bid is the most advantageous tender (MAT) and will be put forward for consideration to be awarded the Contract. The Agent on behalf of the Authority is using the In-Tend portal for the Procurement Process. https://in-tendhost.co.uk/sscpartnership ("the Procurement Portal"). Suppliers that would like to take part in this tender process are invited to "Express Interest" upon which the will be given access to the full tender documentation delivery through this e-tendering system. When the tender documents have been made available involved suppliers will receive notification via email and the tender documents can be accessed from the "My Tenders" area of this website and selecting the "View Details" button of this project. The deadline for submissions of the tender will be 28th September at 12 noon. Arrangements will be made for Companies to visit St Edmund's College, University of Cambridge, Mount Pleasant, Cambridge CB3 0BN and view the current facilities to obtain a better understanding of the layout and any other relevant information to help in putting together tender bids. The site visit is planned to take place Friday 11th September 2026 at 9am. Please note that the site visit is not mandatory to submit a bid. Please allow sufficient time to make your return as late returns will not be permitted. Any questions relating to this tender should be made via correspondence on the website and can be addressed to the main contact as shown in the details above.

Lot Information

Lot 1

Renewal: The Authority will sign a contract with the successful Company for a period of 36 Months (3 Years) with the option to extend it for up to a further 24 Months (2 Years). The maximum contract term is 5 years inclusive of the extension period.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06f295
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/084026-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

39522530 - Tents

79952000 - Event services

79956000 - Fair and exhibition organisation services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
4 Sep 20261 weeks ago
Submission Deadline
28 Sep 20262 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Nov 2026 - 31 Oct 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ST EDMUND'S COLLEGE CAMBRIDGE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CAMBRIDGE
Postcode
CB3 0BN
Postcode Area
Cambridge
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH4 Cambridgeshire and Peterborough
Small Region (ITL 3)
TLH42 Cambridgeshire CC
Delivery Location
Not specified
Local Authority
Cambridge
Electoral Ward
Castle
Westminster Constituency
Cambridge

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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