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MBC-1672 Festive Lighting Scheme

Melton Borough Council

This public procurement record has 1 release in its history.

Tender

04 Sep 2026 at 18:01

UK4 - Tender Notice
Summary of the contracting process

Melton Borough Council is procuring a festive lighting service for Melton town centre. The requirement is a complete scheme covering design development, the hire of festive lighting equipment, installation, commissioning, infrastructure testing and certification, maintenance, fault response, monitoring, and removal and storage. The lighting should improve the town centre’s appearance during the festive season, support the local economy, increase visitor footfall and enhance visitors’ experience. The service also includes attendance at the annual switch-on event, remote-controlled operation for visual impact, timer-controlled daily operation through to Twelfth Night, and annual scheme review and refresh proposals. This is a service contract covering festive lighting systems, Christmas tree lights and associated street-lighting maintenance.

The process has reached tender: Melton Borough Council invited offers through a below-threshold open competition. Enquiries were due by 25 September 2026 at 4:00 pm, and tenders were due by 2 October 2026 at 12:00 noon. Electronic submission is allowed. The contract is scheduled to run from 1 February 2027 to 31 January 2030, with a renewal option at the Council’s sole discretion extending the maximum end date to 31 January 2032. The estimated value is £175,000 excluding VAT, or £210,000 including VAT. There is one lot, marked as suitable for SMEs and voluntary, community and social enterprises. Award is based on quality at 60% and price at 40%; the quality element is divided across four questions weighted 20%, 15%, 15% and 10%.

This opportunity suits a specialist festive or event-lighting contractor able to provide a turnkey service rather than equipment alone. Bidders need capability in lighting design, equipment hire, installation, commissioning and infrastructure testing, with the ability to provide the required certification. The successful supplier must also manage monitoring, planned timer operation, remote-controlled switching, maintenance and responsive fault repair throughout the festive period. Operational capacity is needed for the annual switch-on event, followed by safe removal and storage of equipment. Suppliers should also be able to assess the scheme annually and propose refreshed designs. The requirement is explicitly suitable for SMEs and voluntary, community and social enterprises, making it relevant to smaller specialist providers as well as established lighting companies with the necessary installation and maintenance resources.

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Notice Information

Notice Title

MBC-1672 Festive Lighting Scheme

Notice Description

Melton Borough Council is seeking to appoint a contractor to design, supply on a hire basis, install, maintain, monitor and remove a high-quality festive lighting scheme that enhances the appearance of the town centre during the festive season, supports the local economy, increases visitor footfall and contributes positively to the visitor experience. The successful contractor will be expected to provide a turnkey solution including: * Design development * Supply of festive lighting equipment on a hire basis * Installation and commissioning * Testing of all infrastructure and certification * Maintenance and fault response * Attendance at the annual switch-on event * Light operated by a remote control switch-on for maximum visual impact * Lights placed on a timer switch and set to agreed daily on and off times as specified until 12th night. * Removal and storage * Annual review and scheme refresh proposals Suppliers are welcome to view the opportunity on the ProContract portal using the link below. The deadline for submissions is 2nd October 2026 at 12 noon. https://procontract.due-north.com/Advert?advertId=4953faf9-6da8-f111-813c-005056b64545&fromProjectDashboard=True

Lot Information

Lot 1

Renewal: At the sole discretion of the Council.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06f2df
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/084136-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

50 - Repair and maintenance services

CPV Codes

31522000 - Christmas tree lights

31527260 - Lighting systems

50232100 - Street-lighting maintenance services

Notice Value(s)

Tender Value
£175,000 £100K-£500K
Lots Value
£175,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
4 Sep 20261 weeks ago
Submission Deadline
2 Oct 20263 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Feb 2027 - 31 Jan 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Melton Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
MELTON MOWBRAY
Postcode
LE13 1GH
Postcode Area
Leicester
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF22 Leicestershire CC and Rutland
Delivery Location
TLF22 Leicestershire CC and Rutland
Local Authority
Melton
Electoral Ward
Melton Warwick
Westminster Constituency
Melton and Syston

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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