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Digital Case System

Cheshire East Borough Council

This public procurement record has 1 release in its history.

Award

07 Sep 2026 at 14:52

Award Notice
Summary of the contracting process

Cheshire East Council acquired a digital case system: software that enables secure access to sensitive and confidential data for approximately 300 advocates. The requirement is for software and information systems, rather than construction or consultancy services. Delivery is associated with Cheshire East, with the council based in Crewe. The system is intended to support advocates handling protected case information, so relevant suppliers are those providing secure, reliable software for controlled access to confidential data in a public-sector legal or casework environment. The procurement was made through the G-Cloud 14 framework and was covered by the Government Procurement Agreement, indicating a framework-based public-sector technology purchase for a defined user community.

The procurement is complete and the contract was awarded to Thomson Reuters (Professional) UK Limited. Cheshire East Council signed the active contract on 27 August 2026 for £208,440. The process used a limited award procedure without prior publication of a competition, relying on the G-Cloud 14 framework. One bid was recorded. Evaluation was based on price. The requirement included an option for a single 12-month extension. The procurement was treated as outside the scope of the relevant directive under the stated rationale. The award is active and the contract is active; the associated lot is recorded as cancelled, but the award and contract remain the operative outcome published for this requirement.

This purchase provides a clear benchmark for suppliers serving councils and legal teams that need controlled access to confidential case information. A credible competitor would need a mature software product with strong security controls, dependable user access management and the operational resilience to support around 300 advocates. Experience handling sensitive data and workflows in public-sector, legal or similarly regulated environments would help demonstrate suitability. Suppliers would also need the capacity to implement and support a system for a sizeable professional user base, while presenting a competitive price because price was the recorded evaluation basis. Familiarity with G-Cloud framework purchasing would be commercially relevant when pursuing comparable council technology requirements.

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Notice Information

Notice Title

Digital Case System

Notice Description

Acquisition of software to facilitate secure access to sensitive/confidential data by c. 300 advocates

Lot Information

Lot 1

Acquisition of software to facilitate secure access to sensitive/confidential data by c. 300 advocates

Options: 1 x 12 month extension available

Procurement Information

This is a G-Cloud14 framework procurement.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06f3ac
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/084497-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£208,440 £100K-£500K

Notice Dates

Publication Date
7 Sep 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Cheshire East Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CREWE
Postcode
CW1 2JZ
Postcode Area
Crewe
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD6 Cheshire
Small Region (ITL 3)
TLD62 Cheshire East
Delivery Location
TLD62 Cheshire East
Local Authority
Cheshire East
Electoral Ward
Crewe Central
Westminster Constituency
Crewe and Nantwich

Supplier Information

Number of Suppliers
1
Supplier Name

THOMSON REUTERS (PROFESSIONAL) UK LIMITED

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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