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European Agency Fuel Cards 2027 - 2031

Ministry of Defence

This public procurement record has 3 releases in its history.

Planning

10 Sep 2026 at 12:41

UK2 - Preliminary Market Engagement Notice
PlanningUpdate

08 Sep 2026 at 16:01

UK1 - Pipeline Notice
Planning

07 Sep 2026 at 15:06

UK1 - Pipeline Notice
Summary of the contracting process

The Ministry of Defence is planning to procure European agency fuel card services for its vehicle operations across Europe. The requirement is expected to provide access to roadside fuel, vehicle additives and electric vehicle charging facilities, supported by card management, billing, reporting and control services. This is primarily a fuel-card and fleet-payment service, classified under agency fuel cards (CPV 30163100), rather than the supply of fuel alone. The work will support activity across Europe, so suppliers need the ability to provide broad geographic coverage and consistent service across multiple countries. The planned procurement is a single requirement and is identified as suitable for small and medium-sized enterprises.

This procurement is at the planning stage: the Ministry of Defence has indicated a future requirement, but has not invited tenders or committed to proceeding. The expected contract would run from 31 July 2027 to 30 July 2031. Its estimated value is £5,000,000 excluding VAT, or £6,000,000 including VAT, and it is above the relevant threshold. The buyer expects the next procurement notice around 1 March 2027. It is seeking early market information through a Request for Information, with responses expected by 28 September 2026. The information-gathering exercise is intended to shape understanding of the market; it is not a competition or an invitation to bid.

This will suit fuel-card providers, fleet-payment specialists and mobility-service businesses able to support a public-sector vehicle network across Europe. Relevant capability is likely to include access to a wide roadside fuel network, vehicle additive supplies and electric vehicle charging, together with reliable card issuance and transaction controls. Suppliers should be prepared to provide account administration, consolidated billing, management information, usage reporting and fraud or spend-control functionality. Experience of handling multi-country services, differing payment and fuel-network arrangements, and a varied vehicle fleet would be useful. Businesses that can integrate conventional fuel and electric charging services within one managed platform should prepare evidence of coverage, service resilience and reporting capability before the procurement reaches the market.

How relevant is this notice?

Notice Information

Notice Title

European Agency Fuel Cards 2027 - 2031

Notice Description

The Ministry of Defence anticipates a future requirement for the provision of European Agency Fuel Card services. The requirement is expected to include access to roadside fuels, vehicle additives and electric vehicle charging facilities across Europe, supported by card management, billing, reporting and control services. This Pipeline Notice is intended to provide early visibility of a potential forthcoming procurement and does not constitute a call for competition or a commitment by the Authority to commence a procurement process.

Planning Information

Request for Information (RFI) UK2 Early Engagement Notice For further information, including the specific questions being asked as part of this Request for Information and details of how to respond, please visit the following link: https://contracts.mod.uk/esop/guest/go/opportunity/detail?opportunityId=61472

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06f3b2
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/085857-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

CPV Codes

30163100 - Agency fuel cards

Notice Value(s)

Tender Value
£5,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
10 Sep 20265 days ago
Submission Deadline
Not specified
Future Notice Date
1 Mar 20276 months to go
Award Date
Not specified
Contract Period
31 Jul 2027 - 30 Jul 2031 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Ministry of Defence
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BRISTOL
Postcode
BS34 8JH
Postcode Area
Bristol
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK5 West of England
Small Region (ITL 3)
TLK52 Bath & North East Somerset and South Gloucestershire
Delivery Location
Not specified
Local Authority
South Gloucestershire
Electoral Ward
Stoke Park & Cheswick
Westminster Constituency
Filton and Bradley Stoke

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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