Tender

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

NSDC-1705 Property Safety and Compliance Check Service and Maintenance Contract for Newark and Sherwood District Council

Newark & Sherwood District Council

This public procurement record has 1 release in its history.

Tender

07 Sep 2026 at 18:18

UK4 - Tender Notice
Summary of the contracting process

Newark and Sherwood District Council is procuring a fully inclusive property safety and compliance checking, servicing, maintenance and repair service for all domestic properties under its management. The appointed contractor will inspect, service, maintain and repair heating and hot-water systems, ensuring their continued operation and regulatory compliance. The service also includes operational support for remedial repairs and void-property management when required. The contractor must maintain accurate records, certification and audit trails, provide digital documentation and performance reporting, and work in a resident-focused way that follows the Council’s access and safety procedures. This is a works contract covering building installation work, building-services maintenance and related gas services, delivered across Newark and Sherwood in the East Midlands. The Council intends to appoint one suitably qualified and experienced contractor.

The procurement has reached tender: the Council invited offers through an open procedure under the Procurement Act 2023. It comprises one lot, with electronic submissions allowed through the East Mids Tenders portal. Enquiries closed at 12:00 on 9 October 2026, and the bid deadline is 12:00 on 16 October 2026. The intended award decision period ends on 1 December 2026. The contract is valued at £7.4 million excluding VAT (£8.88 million including VAT). It is due to run from 1 April 2027 to 31 March 2031, with a possible one-year extension to 31 March 2032, subject to annual review and satisfactory performance; the extension is not guaranteed. Bids will be assessed on quality at 60% and price at 40%, including 10% for social value within the quality assessment.

This opportunity suits a property compliance, heating and hot-water maintenance contractor with the qualifications, experience and operational capacity to manage domestic housing assets at scale. Suppliers should be able to deliver statutory and regulatory safety checks, servicing, planned and reactive maintenance, repairs and ongoing operational support through a fully inclusive service. Strong capability in heating and hot-water systems, gas-related services, remedial repairs and void management will be relevant. The successful contractor must work to applicable legislation, industry standards, Approved Codes of Practice and manufacturer requirements, while producing reliable certification, digital records, audit trails and performance reports. The requirement also favours businesses able to manage resident access sensitively, assure quality and safety, extend asset life, and collaborate closely with a district council. The lot is identified as suitable for SMEs and voluntary, community or social enterprises.

How relevant is this notice?

Notice Information

Notice Title

NSDC-1705 Property Safety and Compliance Check Service and Maintenance Contract for Newark and Sherwood District Council

Notice Description

Newark and Sherwood District Council (NSDC) is seeking to form a contract with one Contractor suitably qualified and experienced Property Safety and Compliance Check Contractor (PSCC/C) to deliver essential health, safety, statutory and regulatory compliance checks across all domestic properties under its management to be delivered under a Three-Star Contract which is a Fully Inclusive Service, Maintenance, Repair and Compliance Contract. The Contract shall operate on a fully inclusive basis whereby the PSCC/C shall be responsible for the inspection, servicing, maintenance, repair and continued operational performance of all heating and hot water systems included within the Contract throughout the Contract Term. The contract will also require the successful PSCC/C to provide operational support to NSDC's Remedial Repairs and Void Management functions, where required and in accordance with the requirements set out within the specification. The Contractor will be responsible for ensuring compliance with all relevant legislation, industry standards, Approved Codes of Practice (ACOPs) and manufacturer requirements, whilst maintaining accurate records, certification and audit trails. Services shall be delivered in a resident-focused manner, adhering to NSDC's access procedures and safety requirements. The Contract places a strong emphasis on quality assurance, safety, asset longevity and evidence-based compliance, requiring robust reporting, digital documentation and performance management throughout the Contract Term. The Contractor will work collaboratively with NSDC to support tenant safety, regulatory compliance and the effective management of the Council's housing assets. Further information about the work requirements can be obtained in the tender documentation within this tender pack. Contract Term and Duration The contract commencement date is: 1st April 2027. The Council propose to enter into one Contract for an initial period of four (4) years with the preferred supplier, with an option to extend for a further period of one (1) year, subject to an annual review by the Council. Any proposed extension is subject to satisfactory performance by the supplier and in accordance with the Council's business requirements. Please note: that extension options are not in any way guaranteed. Contract Terms The Contractor will operate under the conditions of the JCT Measured Term Contract 2024 including Volume 2a. Contract Value The total contract value for this procurement is PS7.4m excluding VAT. Please note: the Council reserves the right to reject any submissions that are over budget without further evaluation. Procurement Procedure Open procedure in accordance with Procurement Act 2023. Additional Information This procurement process is being managed by Welland Procurement in partnership with the Council. Further information on Welland Procurement can be found at: http://wellandprocurement.org.uk/ Suppliers are welcome to view the opportunity and access the tender documents on the East Mids Tenders portal using the link below: https://www.eastmidstenders.org/ Project ID: DN828631

Lot Information

Lot 1

Renewal: Any proposed extension is subject to satisfactory performance by the supplier and in accordance with the Council's business requirements. Please note: that extension options are not in any way guaranteed.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06f401
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/084641-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

50 - Repair and maintenance services

65 - Public utilities

CPV Codes

45300000 - Building installation work

50700000 - Repair and maintenance services of building installations

65200000 - Gas distribution and related services

Notice Value(s)

Tender Value
£7,400,000 £1M-£10M
Lots Value
£7,400,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
7 Sep 20261 weeks ago
Submission Deadline
16 Oct 20265 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Apr 2027 - 31 Mar 2031 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Newark & Sherwood District Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NEWARK
Postcode
NG24 1BY
Postcode Area
Nottingham
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF15 North Nottinghamshire
Delivery Location
TLF1 Derbyshire and Nottinghamshire
Local Authority
Newark and Sherwood
Electoral Ward
Castle
Westminster Constituency
Newark

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

Loading OCDS record...