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NSDC-1705 Property Safety and Compliance Check Service and Maintenance Contract for Newark and Sherwood District Council

Newark & Sherwood District Council

This public procurement record has 3 releases in its history.

TenderCancellation

21 Sep 2026 at 13:57

UK12 - Procurement Termination Notice
TenderUpdate

16 Sep 2026 at 16:04

UK4 - Tender Notice
Tender

07 Sep 2026 at 18:18

UK4 - Tender Notice
Summary of the contracting process

Newark and Sherwood District Council sought one suitably qualified property safety and compliance contractor to inspect, service, maintain and repair heating and hot-water systems across all domestic properties under its management. The fully inclusive service also covers statutory and regulatory compliance checks, continued operational performance, certification, audit trails, digital records, reporting and performance management. The contractor would provide operational support for remedial repairs and void-property management when required, while following resident access procedures and safety requirements. The work is a combination of building installation works, maintenance and repair services, and gas-related services. Delivery is across the Council’s managed domestic housing in the Newark and Sherwood area. Welland Procurement managed the procurement for the Council.

The procurement reached tender: the Council invited offers through an open procedure under the Procurement Act 2023, with electronic submission allowed in English. It has since been cancelled. The stated reason is that a review found mandatory requirements in the Invitation to Tender should be amended; because this could affect supplier participation and competition, the Council decided to terminate the process and re-issue it with revised documentation. The enquiry deadline was 23 October 2026 at 12:00, and the tender submission deadline was 30 October 2026 at 12:00. The planned award decision date was 7 December 2026. The contract was valued at £7.4 million excluding VAT, or £8.88 million including VAT. Evaluation was 60% quality, including 10% social value, and 40% price. The planned term ran from 1 April 2027 to 31 March 2031, with a possible one-year extension to 31 March 2032.

This opportunity suited established housing maintenance, gas, heating and property compliance contractors able to provide an end-to-end service rather than isolated inspections or repairs. Relevant suppliers would need suitably qualified and experienced personnel, the capability to inspect and maintain domestic heating and hot-water assets, and the systems needed to manage remedial work and void properties. The requirement called for compliance with legislation, industry standards, Approved Codes of Practice and manufacturer requirements, supported by reliable certification, accurate records, audit trails and digital documentation. It also required resident-focused service delivery, safe access arrangements, quality assurance, asset longevity and evidence-based performance management. The Council indicated that the contract was suitable for small and medium-sized enterprises and voluntary, community and social enterprises, although the single-contractor model required sufficient operational capacity and geographic coverage.

How relevant is this notice?

Notice Information

Notice Title

NSDC-1705 Property Safety and Compliance Check Service and Maintenance Contract for Newark and Sherwood District Council

Notice Description

Newark and Sherwood District Council (NSDC) is seeking to form a contract with one Contractor suitably qualified and experienced Property Safety and Compliance Check Contractor (PSCC/C) to deliver essential health, safety, statutory and regulatory compliance checks across all domestic properties under its management to be delivered under a Three-Star Contract which is a Fully Inclusive Service, Maintenance, Repair and Compliance Contract. The Contract shall operate on a fully inclusive basis whereby the PSCC/C shall be responsible for the inspection, servicing, maintenance, repair and continued operational performance of all heating and hot water systems included within the Contract throughout the Contract Term. The contract will also require the successful PSCC/C to provide operational support to NSDC's Remedial Repairs and Void Management functions, where required and in accordance with the requirements set out within the specification. The Contractor will be responsible for ensuring compliance with all relevant legislation, industry standards, Approved Codes of Practice (ACOPs) and manufacturer requirements, whilst maintaining accurate records, certification and audit trails. Services shall be delivered in a resident-focused manner, adhering to NSDC's access procedures and safety requirements. The Contract places a strong emphasis on quality assurance, safety, asset longevity and evidence-based compliance, requiring robust reporting, digital documentation and performance management throughout the Contract Term. The Contractor will work collaboratively with NSDC to support tenant safety, regulatory compliance and the effective management of the Council's housing assets. Further information about the work requirements can be obtained in the tender documentation within this tender pack. Contract Term and Duration The contract commencement date is: 1st April 2027. The Council propose to enter into one Contract for an initial period of four (4) years with the preferred supplier, with an option to extend for a further period of one (1) year, subject to an annual review by the Council. Any proposed extension is subject to satisfactory performance by the supplier and in accordance with the Council's business requirements. Please note: that extension options are not in any way guaranteed. Contract Terms The Contractor will operate under the conditions of the JCT Measured Term Contract 2024 including Volume 2a. Contract Value The total contract value for this procurement is PS7.4m excluding VAT. Please note: the Council reserves the right to reject any submissions that are over budget without further evaluation. Procurement Procedure Open procedure in accordance with Procurement Act 2023. Additional Information This procurement process is being managed by Welland Procurement in partnership with the Council. Further information on Welland Procurement can be found at: http://wellandprocurement.org.uk/ Suppliers are welcome to view the opportunity and access the tender documents on the East Mids Tenders portal using the link below: https://www.eastmidstenders.org/ Project ID: DN828631

Lot Information

Lot 1

Renewal: Any proposed extension is subject to satisfactory performance by the supplier and in accordance with the Council's business requirements. Please note: that extension options are not in any way guaranteed.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06f401
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/089178-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK12 - Procurement Termination Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

50 - Repair and maintenance services

65 - Public utilities

CPV Codes

45300000 - Building installation work

50700000 - Repair and maintenance services of building installations

65200000 - Gas distribution and related services

Notice Value(s)

Tender Value
£7,400,000 £1M-£10M
Lots Value
£7,400,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
21 Sep 2026Today
Submission Deadline
30 Oct 20262 months to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Apr 2027 - 31 Mar 2031 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Cancelled
Lots Status
Cancelled
Awards Status
Cancelled
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Newark & Sherwood District Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NEWARK
Postcode
NG24 1BY
Postcode Area
Nottingham
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF15 North Nottinghamshire
Delivery Location
TLF1 Derbyshire and Nottinghamshire
Local Authority
Newark and Sherwood
Electoral Ward
Castle
Westminster Constituency
Newark

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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