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client management Database to assist in managing the financials of appointeeships and Deputyships

West Northamptonshire Council

This public procurement record has 1 release in its history.

Planning

08 Sep 2026 at 09:25

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

West Northamptonshire Council is exploring a client management database to support the financial administration of appointeeships and deputyships. The requirement is for software supply and associated capability to help manage client-related financial information and case activity in this service area. It is intended to replace or succeed the council’s incumbent case management system, which currently supports the relevant work. The buying organisation is West Northamptonshire Council, based in Northampton, and the service relates to the council’s responsibilities across West Northamptonshire. Suppliers with products designed for public-sector client management, appointee and deputy financial administration, or related case-management functions should consider this relevant. The requirement is currently being shaped through preliminary market engagement and is not yet an invitation to tender.

This procurement is at the planning stage. The council is conducting pre-market engagement for market research, with the stated aim of making any subsequent procurement more focused and efficient. Engagement activity is scheduled for completion by 21 September 2026, and the buyer expects a further notice on 1 November 2026. The council’s incumbent case management system contract ends on 31 March 2027. The planned replacement contract is expected to run from 1 April 2027 to 31 March 2031. The procurement is expected to use a tender process for services, focused on software supply. One planned lot covers the client management database requirement. No contract value, budget, award criteria or supplier eligibility conditions have been set out at this planning stage.

This will suit software suppliers able to provide a client management database for the financial administration of appointeeships and deputyships, particularly businesses with relevant case-management and financial-management functionality. Suppliers should be prepared to explain how their systems support client records, manage financial activity and assist the council’s operational work in these specialist services. Experience delivering software to public bodies or organisations handling regulated financial responsibilities would help suppliers contribute usefully to the market engagement, although the council has not set formal accreditation or experience requirements at this stage. Product specialists, implementation partners and providers able to support the transition from an incumbent case management system may also find the requirement relevant when the council develops its procurement.

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Notice Information

Notice Title

client management Database to assist in managing the financials of appointeeships and Deputyships

Notice Description

Pre market engagement for client management Database to assist in managing the financials of appointeeships and Deputyships The contract for the incumbent Case Management System ends on the 31st of March 2027. West Northamptonshire Council is undertaking pre-market engagement to support market research only and to help make any procurement process more focused and efficient

Planning Information

The document for completion can be accessed via In-Tend - In-Tend is located at https://in-tendhost.co.uk/wnc

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06f424
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/084704-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72268000 - Software supply services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
8 Sep 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
1 Nov 20262 months to go
Award Date
Not specified
Contract Period
1 Apr 2027 - 31 Mar 2031 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
West Northamptonshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NORTHAMPTON
Postcode
NN1 1ED
Postcode Area
Northampton
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF24 West Northamptonshire
Delivery Location
Not specified
Local Authority
West Northamptonshire
Electoral Ward
Castle
Westminster Constituency
Northampton North

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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