Tender

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

P7.98 - Maintenance of Thermostatic Mixing Valves & Thermostatic Taps (TMV & TMT's)

GLOUCESTERSHIRE HOSPITALS SUBSIDIARY COMPANY LIMITED

This public procurement record has 1 release in its history.

Tender

08 Sep 2026 at 14:12

UK4 - Tender Notice
Summary of the contracting process

Gloucestershire Hospitals Subsidiary Company Limited is seeking a specialist contractor to maintain thermostatic mixing valves, thermostatic taps, shower mixers and associated components across Gloucestershire Royal Hospital and Cheltenham General Hospital. The service covers planned preventative maintenance, testing, inspection, cleaning, disinfection, recommissioning, defect identification, reporting and related maintenance. Its purpose is to support the hospitals’ water management arrangements, reduce scalding and harmful pathogen risks, and keep water services safe and compliant. The contractor will maintain accurate records, coordinate planned visits with the on-site Operational Estates Team, brief ward and departmental staff, and attend contract review meetings. Most work will take place during weekday working hours, with some access to theatres and the IGIS Centre requiring attendance at the hospitals’ sites.

The procurement has reached tender: the buyer invited offers through an open procedure. It is a single lot for services. The tender submission deadline was 5 October 2026 at 14:00, with the award decision due by 17 November 2026. The published contract period runs from 1 January 2027 to 31 December 2028, with extensions potentially taking the term to 31 December 2032; the arrangement is an initial 12-month term with up to four further 12-month extensions at the authority’s discretion, subject to performance and service requirements. The estimated value is £415,000 excluding VAT, or £498,000 including VAT. Evaluation is weighted 60% technical service delivery, 30% commercial and 10% social value. Electronic submissions in English are allowed.

This opportunity suits an SME with practical experience maintaining thermostatic mixing valves, thermostatic taps, shower mixers and related water-system components in healthcare or similarly controlled estates. Competitors need the technical capability to carry out full strip-down, cleaning and disinfection, fail-safe testing, recommissioning, defect identification and remedial maintenance, while supporting safe and compliant water management. The service requires reliable scheduling and site coordination, accurate asset records and reporting, communication with clinical and operational teams, and attendance at performance review meetings. Suppliers should have sufficient technicians and operational resilience to work across two hospital sites, complete assigned wards or departments systematically, revisit areas where access is unavailable, and provide Saturday attendance for restricted clinical areas when required.

How relevant is this notice?

Notice Information

Notice Title

P7.98 - Maintenance of Thermostatic Mixing Valves & Thermostatic Taps (TMV & TMT's)

Notice Description

P7.98 - This procurement opportunity is for the provision of planned preventative maintenance, testing, inspection, cleaning, disinfection, recommissioning, defect identification, reporting and associated maintenance services for Thermostatic Mixing Valves, Thermostatic Taps, shower mixers and associated components. The service is required across Gloucestershire Royal Hospital and Cheltenham General Hospital and shall support the Authority's water management arrangements, reduce scalding risk, reduce the risk of harmful pathogen development, and maintain safe and compliant water services across the Authority's estate. The successful Contractor will be required to deliver six-monthly maintenance activities, including full strip down, cleaning and disinfection during the first six-month period and fail-safe testing during the second six-month period, together with accurate record keeping, reporting and attendance at contract review meetings. Most service visits are expected to take place during weekday working hours. Approximately 80% of PPM assets are accessible during midweek days. Site Standard Access Hours Gloucestershire Royal Hospital 08:00 to 16:00 Cheltenham General Hospital 07:30 to 15:30 At Gloucestershire Royal Hospital, standard access hours are 08:00 to 16:00. At Cheltenham General Hospital, standard access hours are 07:30 to 15:30. Access to areas such as Theatres and the IGIS Centre may require Saturday attendance between 08:00 and 16:00. Where the Contractor deploys only one technician at each main site, up to six consecutive Saturdays every six months may be required to complete PPM activity in these areas. The Contractor shall coordinate dates with the on-site Operational Estates Team and ensure ward and departmental staff are aware of planned work before activities commence. The Contractor shall complete each assigned area before moving to another ward or department, unless access is denied for clinical or operational reasons. Where access is denied, the Contractor shall make repeated visits or make further enquiry from the ward on access to difficult areas. However, in a situation whereby access is denied on more than 3 repeated visits, the contractor shall notify the on-site Operational Estates Team immediately so that this can be documented and alternative arrangements made.

Lot Information

Lot 1

Renewal: The Contract will be awarded for an initial period of twelve (12) months, with the option for the Authority to extend for a further four (4) periods of up to twelve (12) months each (1+1+1+1+1), subject to satisfactory performance against the Contract requirements, key performance indicators, service quality standards, and the ongoing needs of the Authority. The total aggregate Contract term, including any extensions exercised, shall not exceed sixty (60) months. Extensions will be applied at the Authority's sole discretion and will be confirmed in writing.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06f49f
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/084924-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

42 - Industrial machinery

50 - Repair and maintenance services

CPV Codes

42132130 - Pneumatic valve actuators

50700000 - Repair and maintenance services of building installations

Notice Value(s)

Tender Value
£415,000 £100K-£500K
Lots Value
£415,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
8 Sep 20261 weeks ago
Submission Deadline
5 Oct 20263 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Jan 2027 - 31 Dec 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
GLOUCESTERSHIRE HOSPITALS SUBSIDIARY COMPANY LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CHELTENHAM
Postcode
GL53 7QB
Postcode Area
Gloucester
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK73 Gloucestershire CC
Delivery Location
TLK13 Gloucestershire CC
Local Authority
Cheltenham
Electoral Ward
College
Westminster Constituency
Cheltenham

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

Loading OCDS record...