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MD25108 - Servicing and Adhoc repairs of GM plant machinery

Mid Devon District Council

This public procurement record has 1 release in its history.

Tender

09 Sep 2026 at 12:13

UK4 - Tender Notice
Summary of the contracting process

Mid Devon District Council is procuring servicing and ad hoc repair services for handheld and small plant machinery used by its Street Scene and Grounds Maintenance teams. The equipment supports grass cutting, hedge maintenance, arboricultural work, street cleansing and grounds maintenance across the Mid Devon district. The requirement is to keep this machinery safe, compliant and operational so that essential local services can continue. This is a machinery repair and maintenance services opportunity, covering the council’s range of small plant and associated equipment rather than general vehicle maintenance or construction works. It will suit businesses providing planned servicing and responsive repairs for professional grounds maintenance, arboricultural or local-authority equipment.

The procurement reached tender: the council invited offers through an open below-threshold competition, with electronic submission allowed. Questions had to be submitted by 23 September 2026 at 17:00, and offers were due by 9 October 2026 at 12:00. The estimated value is £66,666.67 excluding VAT, or £80,000 including VAT. The single contract is scheduled to run from 16 November 2026 to 15 November 2029, with an option for one further 12-month renewal, giving a maximum end date of 15 November 2030. Bids will be evaluated on quality at 60% and price at 40%. Conditions of participation are set out in the tender documents.

This opportunity is suitable for small and medium-sized enterprises and voluntary, community or social enterprises. It is commercially relevant to machinery dealers, manufacturers’ approved service providers, specialist plant maintenance firms and independent repair businesses with the skills to service and repair handheld and small plant machinery. Suppliers should be able to diagnose faults, carry out planned maintenance and respond to ad hoc repair requirements while maintaining equipment safety, compliance and operational reliability. Experience supporting grounds maintenance, arboricultural, street cleansing or similar operational teams would be directly relevant. The work calls for a service operation capable of covering equipment used across a district and managing both routine servicing and unplanned repairs.

How relevant is this notice?

Notice Information

Notice Title

MD25108 - Servicing and Adhoc repairs of GM plant machinery

Notice Description

Mid Devon District Council's Street Scene and Grounds Maintenance teams rely on a range of handheld and small plant machinery to deliver essential operational services across the district, including grass cutting, hedge maintenance, arboricultural works, street cleansing and grounds maintenance activities. Ensuring this equipment remains safe, compliant and operational is critical to effective service delivery.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06f587
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/085344-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50530000 - Repair and maintenance services of machinery

Notice Value(s)

Tender Value
£66,666 Under £100K
Lots Value
£66,666 Under £100K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
9 Sep 20266 days ago
Submission Deadline
9 Oct 20264 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
16 Nov 2026 - 15 Nov 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Mid Devon District Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
TIVERTON
Postcode
EX16 6PP
Postcode Area
Exeter
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK4 Devon
Small Region (ITL 3)
TLK43 Devon CC
Delivery Location
TLK4 Devon
Local Authority
Mid Devon
Electoral Ward
Tiverton Castle
Westminster Constituency
Tiverton and Minehead

Further Information

Notice Documents

  • https://www.find-tender.service.gov.uk/Notice/085344-2026
    9th September 2026 - Tender notice on Find a Tender
  • www.advantageswtenders.co.uk
    Tender documents are accessible via www.advantageswtenders.co.uk All expressions of interest are to be made via www.advantageswtenders.co.uk All questions or enquiries regarding the tender are to be asked via the messaging function within the opportunity through www.advantageswtenders.co.uk

Open Contracting Data Standard (OCDS)

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