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Waiver - UHB_QEH - 12044 - Oncology Imaging System (OIS)- Maintenance Contract

University Hospitals Birmingham NHS Foundation Trust

This public procurement record has 1 release in its history.

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09 Sep 2026 at 12:52

UK7 - Contract Details Notice
Summary of the contracting process

University Hospitals Birmingham NHS Foundation Trust procured maintenance services for two phantoms used by its Radiotherapy Physics service. The equipment supports radiotherapy-related imaging and quality assurance activity, and the requirement concerns maintaining the phantoms rather than supplying new equipment. The work is associated with the Queen Elizabeth Hospital Birmingham in Edgbaston, Birmingham, where the Trust is based. The procurement was classified under contract administration services, although the practical requirement is specialist maintenance of radiotherapy physics equipment. This opportunity is therefore relevant to businesses that maintain oncology imaging, radiotherapy physics, phantom or related medical equipment for NHS hospitals and other healthcare providers. The selected supplier was Oncology Imaging System (OIS), based in East Sussex.

The procurement has been completed and awarded through a direct award below the relevant threshold, without competition, under a waiver process. Oncology Imaging System (OIS) was selected for the single requirement. The contract was signed on 8 June 2026 and runs from 9 June 2026 to 8 July 2026. Its value is £45,711.36 excluding VAT and £54,853.63 including VAT. The contract is active. The award covers the maintenance service for both radiotherapy phantoms used by Radiotherapy Physics. The process was recorded as complete, and the award is active. The procurement used one lot and was not conducted through a competitive tender. The stated legal basis is the Procurement Act 2023.

This award shows that University Hospitals Birmingham NHS Foundation Trust buys specialist maintenance for radiotherapy physics phantoms as a defined service requirement. Businesses considering comparable NHS work would need credible capability in maintaining oncology imaging or radiotherapy quality-assurance equipment, with the technical knowledge to support phantom-based testing in a clinical environment. Relevant suppliers are likely to be specialist medical-equipment manufacturers, authorised maintenance providers or experienced engineering firms with direct knowledge of the equipment concerned. The award also indicates that the buyer values continuity from a supplier able to maintain two existing phantoms rather than a general facilities-maintenance provider. A credible competitor would need demonstrable experience servicing equivalent radiotherapy or oncology imaging systems and the capacity to provide responsive specialist support.

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Notice Information

Notice Title

Waiver - UHB_QEH - 12044 - Oncology Imaging System (OIS)- Maintenance Contract

Notice Description

This service relates to the maintenance contract for 2 phantoms used in Radiotherapy Physics provided by Oncology Imaging System (OIS)

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06f592
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/085364-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79994000 - Contract administration services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£45,711 Under £100K

Notice Dates

Publication Date
9 Sep 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
9 Jun 2026 - 8 Jul 2026 30 days
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University Hospitals Birmingham NHS Foundation Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BIRMINGHAM
Postcode
B15 2GW
Postcode Area
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
Not specified
Local Authority
Birmingham
Electoral Ward
Edgbaston
Westminster Constituency
Birmingham Edgbaston

Supplier Information

Number of Suppliers
1
Supplier Name

Oncology Imaging System (OIS)

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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