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Contract for Cash Collection & Cash In Transit Services

Durham County Council

This public procurement record has 2 releases in its history.

TenderUpdate

29 Sep 2026 at 17:14

UK4 - Tender Notice
Tender

09 Sep 2026 at 13:31

UK4 - Tender Notice
Summary of the contracting process

Durham County Council is seeking a supplier for secure cash and cheque collection and cash-in-transit services. The work includes collecting from Council-specified locations, safeguarding cash and cheques during transport, and delivering or depositing them at another collection point, a nominated cash-receiving facility or a bank. Secure overnight storage may also be required. The supplier must provide change floats to specified locations, either on a regular schedule or when requested. The Council may change its nominated receiving facilities or bank as its banking arrangements change. Deliveries are in the North East of England. The service is classified as financial services (CPV 66000000).

The Council invited tenders through an open procedure. The deadline for questions was 12 October 2026 at 12 noon; bids were due by 26 October 2026 at 12 noon. The planned contract runs from 1 December 2026 to 30 November 2028, with an option to extend for a further two years, up to 30 November 2030. The estimated value is £400,000 excluding VAT (£480,000 including VAT). There is one lot. Evaluation gives 50% to price, 40% to technical answers and 10% to social value. Participation requires meeting the economic conditions and contract-specific essential criteria set out in the procurement questionnaire. The Council treats collection and delivery quantities as estimates and makes no commitment to a minimum level of work.

This requirement suits cash-in-transit and secure cash-handling providers able to collect from multiple sites and maintain custody of cash and cheques throughout transport. Suppliers need the operational capacity to arrange secure storage, including overnight storage when required, and to make deposits or deliveries to changing destinations such as banks and approved cash-receiving facilities. The service also calls for the ability to supply change floats on both scheduled and ad-hoc requests. Small and medium-sized enterprises are identified as suitable to compete. Bidders should be prepared to demonstrate their economic standing and meet the contract-specific essential criteria, as well as address technical questions and social value in their submissions. Work volumes may vary, so suppliers need to account for uncertain collection and delivery demand.

How relevant is this notice?

Notice Information

Notice Title

Contract for Cash Collection & Cash In Transit Services

Notice Description

Durham County Council require the following range of services: a) The secure collection of cash and cheques from various collection points as specified by the Council. b) The secure storage of all cash and cheques whilst in transit. c) The onward delivery/depositing of all cash and cheques collected, either to another collection point, or at a nominated cash receiving facility (subject to 'Approved Contractor Status'), or Bank. Based on the varying banking arrangements that Durham County Council may have in place throughout the contract period, the nominated cash receiving facilities or Bank may need to be amended. d) When necessary, the secure overnight storage of both cash and cheques collected will be required. e) The provision of a 'change float' service on either a scheduled or ad-hoc basis, to a specified Collection Point.

Lot Information

Lot 1

Options: The quantities stated in the Invitation to Bid documents are estimates only for the purpose of evaluation. The actual number of collections/deliveries may increase or decrease during the term of the contract. The Council makes no commitment to any level of purchases via this contract.

Renewal: The contract is for an initial period of 2 years, with the option to extend for a further 2 years. That means the maximum contract term is 4 years in total.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06f5a3
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/092081-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

66 - Financial and insurance services

CPV Codes

66000000 - Financial and insurance services

Notice Value(s)

Tender Value
£400,000 £100K-£500K
Lots Value
£400,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
29 Sep 20261 weeks ago
Submission Deadline
26 Oct 20263 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Dec 2026 - 30 Nov 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Durham County Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DURHAM
Postcode
DH1 5WB
Postcode Area
Durham
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC41 Durham
Delivery Location
TLC North East (England)
Local Authority
County Durham
Electoral Ward
Framwellgate & Newton Hall
Westminster Constituency
City of Durham

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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