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OUTSOURCING OF COMMUNITY CLEANING SERVICES

Cardiff and Vale University Health Board

This public procurement record has 1 release in its history.

Tender

09 Sep 2026 at 14:08

UK4 - Tender Notice
Summary of the contracting process

Cardiff and Vale University Health Board is procuring outsourced community cleaning services for a number of its community sites across Cardiff and the Vale. The requirement covers all internal areas, including entrances and reception areas, offices and meeting rooms, corridors, toilets and washrooms, kitchens and staff rest areas, clinical and non-clinical areas, stairwells, lifts and storage rooms. Services include routine daily cleaning, touchpoint cleaning of door handles, push plates and handrails, waste collection using appropriate bags in line with waste segregation regulations, floor maintenance programmes, and internal glass and partition cleaning. This is a cleaning services requirement managed for the Health Board by NHS Wales Shared Services Partnership-Procurement Services. The work is classified as cleaning services and is suitable for small and medium-sized enterprises.

The procurement has reached tender: the buyer invited offers through an open procedure. Supplier enquiries had to be submitted by 28 September 2026 at 4:00pm, and tenders must be submitted by 5 October 2026 at 12:00 noon. The intended evaluation and award period ends on 9 November 2026. There is one lot, with an estimated value of £900,000 excluding VAT, or £1,080,000 including VAT. The contract is scheduled to run from 1 December 2026 to 30 November 2029, with annual renewal tranches at the Health Board’s discretion and a maximum contract end date of 30 November 2031. Tenders are evaluated on 60% commercial cost and 40% technical quality. Economic and technical selection requirements are set out in the Invitation to Tender. Offers may be submitted electronically in English or Welsh.

This opportunity suits established commercial cleaning providers able to deliver consistent daily services across multiple community healthcare sites. Bidders need practical capability across general internal cleaning, high-frequency touchpoint cleaning, clinical and non-clinical environments, washrooms, kitchens, offices and circulation areas. They should also be able to manage waste collection and segregation correctly, maintain floors through planned programmes, and clean internal glazing and partitions. The requirement calls for operational capacity covering a range of site types and areas, with reliable staffing, supervision, scheduling and quality control needed to maintain routine services. Providers with experience working in healthcare, public-sector or similarly controlled environments may be well placed to address the technical requirements in the Invitation to Tender, while smaller cleaning businesses are explicitly considered suitable to participate.

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Notice Information

Notice Title

OUTSOURCING OF COMMUNITY CLEANING SERVICES

Notice Description

The Cardiff and Vale University Health Board's (CAVUHB) Capital, Estates and Facilities (CEF) Department have a requirement for the Provision of Cleaning Services to a number of their community sites. This applies to all internal areas including: * Entrances and reception areas * Offices and meeting rooms * Corridors and circulation spaces * Toilets and washrooms * Kitchens and staff rest areas * Clinical/non-clinical areas * Stairwells and lifts * Storage rooms The key services required are: * Routine daily cleaning services * Touchpoint cleaning e.g door handles, push plates, handrails * Waste collection, with waste to be collected in appropriate bags in accordance with waste segregation regulations. * Floor maintenance programmes * Internal glass and partition cleaning

Lot Information

Lot 1

Renewal: To be taken in annual tranches at the sole discretion of the Health Board.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06f5b7
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/085414-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90910000 - Cleaning services

Notice Value(s)

Tender Value
£900,000 £500K-£1M
Lots Value
£900,000 £500K-£1M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
9 Sep 20266 days ago
Submission Deadline
5 Oct 20263 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Dec 2026 - 30 Nov 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Cardiff and Vale University Health Board
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARDIFF
Postcode
CF14 4HH
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
TLL22 Cardiff and Vale of Glamorgan
Local Authority
Cardiff
Electoral Ward
Heath
Westminster Constituency
Cardiff North

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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