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COV - PDF Editor (Foxit)

Coventry City Council

This public procurement record has 1 release in its history.

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10 Sep 2026 at 12:09

UK7 - Contract Details Notice
Summary of the contracting process

Coventry City Council procured more than 1,000 licences for PDF editing software, identified as a document creation software package (CPV 48310000). The requirement is for software that enables council staff to create, edit and manage PDF documents. It is a goods procurement rather than a works or consultancy service contract. Delivery is for the council’s operations in Coventry, and the buying organisation is Coventry City Council. The requirement was arranged as a single procurement lot and fulfilled through a contract with Phoenix Software Ltd, a large software supplier based in Pocklington. This is relevant to software publishers, licensing resellers and public-sector technology suppliers able to provide high-volume PDF editing licences for a local authority environment.

The procurement is complete and has been awarded to Phoenix Software Ltd. Coventry City Council used a below-threshold limited competition. The contract was signed on 1 August 2026 and runs from 1 August 2026 to 31 July 2027. Its value is £73,680 excluding VAT, or £88,416 including VAT. The award covers the single lot for PDF Editor 1000+ Licenses, with one supplier selected. The contract is active. The published procurement information identifies the requirement as document creation software and records the awarded contract, but does not set out a separate scoring breakdown or detailed evaluation weighting. The outcome indicates that the council selected a supplier through a limited competition for a substantial software licence requirement rather than an open, above-threshold procedure.

This procurement demonstrates a recurring local-authority requirement for large-scale PDF editing software licensing. Suppliers well placed for a future requirement of this type would be software publishers, authorised distributors and licensing specialists able to supply more than 1,000 user licences to a council. Credibility would come from demonstrating access to the required product, reliable licence provisioning, account and renewal management, and the operational capacity to support a sizeable public-sector deployment throughout the contract term. Suppliers should also be prepared to compete through a below-threshold limited competition, presenting a clear commercial offer for a defined software product and licence volume. Experience serving councils or other organisations with comparable document-management needs would help show that the supplier can handle implementation and ongoing administration at this scale.

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Notice Information

Notice Title

COV - PDF Editor (Foxit)

Notice Description

PDF Editor 1000+ Licenses

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06f6b4
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/085830-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Below threshold - limited competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48310000 - Document creation software package

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£73,680 Under £100K

Notice Dates

Publication Date
10 Sep 20266 days ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Aug 2026 - 31 Jul 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Coventry City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
COVENTRY
Postcode
CV1 5RR
Postcode Area
Coventry
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG33 Coventry
Delivery Location
Not specified
Local Authority
Coventry
Electoral Ward
St Michael's
Westminster Constituency
Coventry South

Supplier Information

Number of Suppliers
1
Supplier Name

Phoenix Software

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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