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ARC Placement System

University of Portsmouth

This public procurement record has 1 release in its history.

Award

10 Sep 2026 at 13:19

Award Notice
Summary of the contracting process

The University of Portsmouth Higher Education Corporation procured a placement management system for mandatory healthcare placements. The software is intended to plan, allocate, monitor and report on clinical placements for healthcare students across healthcare providers, improving efficiency, visibility and data management throughout the placement lifecycle. This is an industry-specific software package (CPV 48100000), classified as a goods requirement. The work is connected to the University’s healthcare education activity in Portsmouth and its placement network. The requirement is therefore relevant to software providers with products for student placement administration, healthcare workforce or clinical education scheduling, allocation, monitoring and reporting, particularly where the system can manage information across multiple placement providers.

The procurement has been awarded through a direct award under the ITS4052SU framework, using a limited procedure without a prior call for competition. The awarded supplier is Academia Limited. The contract is active and was signed on 4 September 2026 for £26,501.08 including the stated contract value currency, GBP. The requirement was described as an initial one-year contract, with price as the award criterion. The procurement record shows one lot, covering the placement management system, and that lot is marked cancelled, while the associated award and contract remain active. One bid was recorded. The outcome is consequently a completed award to Academia Limited rather than an opportunity for further bids on this contract.

This award indicates demand from the University of Portsmouth for specialist software supporting the full healthcare placement lifecycle, rather than a general student administration platform. Suppliers preparing for comparable requirements should be able to demonstrate reliable planning and allocation tools, monitoring of placement progress, reporting and clear data management across multiple healthcare providers. A credible competitor would need a mature product that can support mandatory student placements, handle allocation workflows efficiently and provide useful visibility to university and placement-provider users. Experience delivering software to higher education, healthcare education or organisations coordinating distributed clinical placements would strengthen a future proposition. The route also shows that framework capability and a product suitable for direct award may matter when this buyer next addresses the requirement.

How relevant is this notice?

Notice Information

Notice Title

ARC Placement System

Notice Description

This requirement is for a placement management system to support allocations for students undertaking mandatory healthcare placements.

Lot Information

Lot 1

The Authority requires a software solution to support the management and allocation of clinical placements for healthcare students. The system will be used to plan, allocate, monitor and report on student placements across healthcare providers, improving efficiency, visibility and data management throughout the placement lifecycle. The contract will be awarded through the ITS4052SU SLRA Framework for an initial period of one year.

Procurement Information

Direct Award under a framework, ITS4052SU

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06f6ce
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/085878-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48100000 - Industry specific software package

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£26,501 Under £100K

Notice Dates

Publication Date
10 Sep 20265 days ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University of Portsmouth
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
PORTSMOUTH
Postcode
PO1 2UP
Postcode Area
Portsmouth
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ31 Portsmouth
Delivery Location
TLJ31 Portsmouth
Local Authority
Portsmouth
Electoral Ward
St Thomas
Westminster Constituency
Portsmouth South

Supplier Information

Number of Suppliers
1
Supplier Name

Academia Ltd

Further Information

Notice URLs

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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