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UHB Workforce Management Systems

University Hospitals Birmingham NHS Foundation Trust

This public procurement record has 1 release in its history.

Tender

10 Sep 2026 at 14:30

UK4 - Tender Notice
Summary of the contracting process

University Hospitals Birmingham NHS Foundation Trust is procuring a workforce management system for its hospital organisation in Birmingham. The requirement is a services contract covering workforce management software, including time-accounting and human-resources software development services. The system is intended to support the Trust’s workforce management activities rather than the supply of physical goods or construction works. The procurement is a single requirement rather than a series of separately described lots. It may suit suppliers providing configurable workforce management platforms, time-recording tools, human-resources technology or related software development services. The buying organisation is based at Queen Elizabeth Hospital Birmingham in Edgbaston and the requirement is for the Trust’s operations in Birmingham.

The procurement has reached tender: the Trust invited offers through an open competitive flexible procedure. It uses two stages: written technical, social value and commercial evaluation, followed by presentations. Questions were due by 24 September 2026 at 12:00, and offers were due by 8 October 2026 at 12:00. Electronic submission was allowed through the Atamis e-Tendering portal, reference C452919. The expected award decision date was 8 December 2026. The contract period was set from 24 December 2026 to 23 December 2029, with two 12-month extension options and a maximum end date of 23 December 2031. The published contract value is £0 gross, with evaluation based on “£ per assessed benefit”.

This opportunity suits suppliers of workforce management systems and related human-resources or time-accounting software services. Businesses with experience developing, configuring or implementing software for workforce administration are likely to find the requirement relevant. The evaluation includes technical, commercial and social-value considerations, followed by presentations, so bidders need to explain both their proposed system and the benefits it would deliver. The stated award basis is the pounds paid per assessed benefit, making the ability to demonstrate measurable value important. The procurement is identified as suitable for small and medium-sized enterprises and for voluntary, community and social enterprises, so participation is not limited to large technology vendors. Suppliers should be able to provide written responses and present their solution.

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Notice Information

Notice Title

UHB Workforce Management Systems

Notice Description

Procurement exercise for a contract for Workforce Management Systems for University Hospitals Birmingham NHS Foundation Trust.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06f6ee
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/085940-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72212450 - Time accounting or human resources software development services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
10 Sep 20265 days ago
Submission Deadline
8 Oct 20264 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
24 Dec 2026 - 23 Dec 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University Hospitals Birmingham NHS Foundation Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BIRMINGHAM
Postcode
B15 2GW
Postcode Area
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
Not specified
Local Authority
Birmingham
Electoral Ward
Edgbaston
Westminster Constituency
Birmingham Edgbaston

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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