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EPP0424 - King George's Playing Fields Ice Cream Van

Brentwood Borough Council

This public procurement record has 1 release in its history.

Planning

10 Sep 2026 at 16:32

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Brentwood Borough Council is exploring a future concession for an operator to provide and manage an ice cream van at King George’s Playing Fields in Brentwood. The service covers sales of ice cream products and cold drinks from a designated pitch within the park, with the successful operator receiving sole rights to provide these products there. The operator will be responsible for running the pitch, keeping the site clean, disposing of waste and operating during key seasonal periods. This is a food and beverage catering service, classified under CPV 15000000 and CPV 55520000. Delivery is at King George’s Playing Fields, Brentwood. The council is seeking market views to inform the potential procurement rather than inviting bids for a contract at this stage.

The process is at planning and is a preliminary market engagement exercise, not an invitation to tender. The council expects any future procurement to be a below-threshold concession using one lot, with participation suitable for small and medium-sized enterprises. The indicative contract period is 5 April 2027 to 4 April 2030, with a renewal option extending the maximum possible end date to 3 April 2032. The estimated value is £400,000 excluding VAT and £480,000 including VAT. The council has scheduled the market engagement to receive electronic responses by 24 September 2026. Information gathered will help shape the potential future procurement and its requirements; the eventual procedure and evaluation arrangements have not yet been set out.

This preparation-stage opportunity is likely to suit an established mobile catering or ice cream business able to operate a compliant electric ice cream van from a fixed park pitch. Suppliers should be ready to offer a varied range of ice cream products and cold drinks, manage seasonal trading, and provide reliable day-to-day site operations. The anticipated operator will need effective cleaning and waste-disposal arrangements, robust food hygiene and health and safety controls, and the insurances required for operating the service. Businesses with experience of public-facing catering, park or event concessions, seasonal demand and exclusive trading arrangements should be well placed to assess the requirement. The council has indicated that the future procurement is suitable for SMEs, so smaller specialist operators may wish to contribute views during engagement and prepare for the later competition.

How relevant is this notice?

Notice Information

Notice Title

EPP0424 - King George's Playing Fields Ice Cream Van

Notice Description

Brentwood Borough Council is undertaking a market engagement exercise to inform the potential future procurement of an operator to provide and manage an ice cream van concession at King George's Playing Fields, Brentwood. The successful operator will have sole rights to provide ice cream and cold drinks from a designated pitch within the park. The operator must use an electric ice cream van, provide a range of ice cream products and cold drinks, maintain cleanliness around the site, manage waste disposal, comply with food hygiene and health and safety legislation, maintain required insurances and operate during key seasonal periods.

Planning Information

All responses must be submitted electronically via Open. All supporting documents are available within the Open Opportunity. Any queries relating to this market engagement exercise must be submitted via Open using the Correspondence function on the project page. To access this opportunity go to Open: https://www.open-uk.org/opportunities Search for OPEN20261955 It is free to register for this opportunity, if you don't have an account for Open you can sign up using the link below https://www.open-uk.org/ Click "Get Started" at the top right & follow the steps. If you need further guidance on how to use Open, please visit their How to Guides here: https://www.open-hub.org/how-to-guides/

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06f75b
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/086100-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

15 - Food, beverages, tobacco and related products

55 - Hotel, restaurant and retail trade services

CPV Codes

15000000 - Food, beverages, tobacco and related products

55520000 - Catering services

Notice Value(s)

Tender Value
£400,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
10 Sep 20265 days ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
5 Apr 2027 - 4 Apr 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Brentwood Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BRENTWOOD
Postcode
CM15 8AY
Postcode Area
Chelmsford
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH3 Essex
Small Region (ITL 3)
TLH36 Heart of Essex
Delivery Location
TLH3 Essex
Local Authority
Brentwood
Electoral Ward
Brentwood South
Westminster Constituency
Brentwood and Ongar

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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