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Electronic Document Record Management

Bournemouth Christchurch and Poole Council

This public procurement record has 1 release in its history.

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11 Sep 2026 at 09:12

Award Notice
Summary of the contracting process

Bournemouth, Christchurch and Poole Council procured an electronic document and records management system (EDRMS) to provide secure storage and management of key council records across its services. This is a document management service, delivered for the council’s operations in Bournemouth, Christchurch and Poole. The requirement covers the system needed to manage council records electronically, rather than general information technology support or document production. Businesses relevant to this requirement include suppliers of enterprise document and records management platforms, secure digital records storage, information governance systems and related implementation or support services. The council is the public-sector buyer, with the requirement focused on maintaining a council-wide records management capability.

The procurement has been awarded. The council used a limited direct-award procedure without prior publication of a competition, under the Technology Services 4 framework (RM6190). Wavenet Limited was selected as the supplier, and the contract was signed on 1 July 2026 for £40,338.96. The stated rationale was that Wavenet was the incumbent EDRMS provider and offered technical compatibility with existing council systems, service continuity, and avoidance of the cost and risk of migration. The award decision related to the EDRMS requirement and the published award criterion was price. One bid was recorded. The procurement was covered by the Government Procurement Agreement, and the tender status is complete.

This award indicates demand from the council for a secure, council-wide electronic document and records management capability, with particular importance attached to continuity and compatibility with established systems. A future competitor would need a proven EDRMS platform able to store and manage key public-sector records securely across multiple services, integrate reliably with existing council technology, and support uninterrupted operations. Experience of replacing or supporting incumbent systems would be commercially relevant, especially where migration creates operational, technical or financial risk. Suppliers should also be able to compete through the relevant public-sector technology procurement route and offer clear, competitive pricing, since price was the stated award criterion for this requirement.

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Notice Information

Notice Title

Electronic Document Record Management

Notice Description

Electronic Document and Records Management System (EDRMS) for secure storage and management of key council records across services.

Lot Information

Lot 1

Electronic Document and Records Management System (EDRMS) for secure storage and management of key council records across services.

Procurement Information

The contract was awarded by direct award under the Technology Services 4 (RM6190) framework. Wavenet Limited, the incumbent provider of the Council's Electronic Document and Records Management System (EDRMS), was selected due to existing technical compatibility with Council systems, ensuring service continuity and avoiding the cost and risk of system migration.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06f78f
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/086197-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72512000 - Document management services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£40,338 Under £100K

Notice Dates

Publication Date
11 Sep 20265 days ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Bournemouth Christchurch and Poole Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BOURNEMOUTH
Postcode
BH2 6DY
Postcode Area
Bournemouth
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK6 North Somerset, Somerset and Dorset
Small Region (ITL 3)
TLK63 Bournemouth, Christchurch and Poole
Delivery Location
TLK24 Bournemouth, Christchurch and Poole
Local Authority
Bournemouth, Christchurch and Poole
Electoral Ward
Bournemouth Central
Westminster Constituency
Bournemouth West

Supplier Information

Number of Suppliers
1
Supplier Name

WAVENET LIMITED

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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