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Servicing and Response Maintenance of Air Conditioning, Air Handling and Air Source Heat Pumps

Telford & Wrekin Council

This public procurement record has 1 release in its history.

Tender

11 Sep 2026 at 10:32

UK4 - Tender Notice
Summary of the contracting process

The Borough of Telford & Wrekin is seeking a contractor to service and provide response maintenance for air-conditioning systems, air-handling equipment and air-source heat pumps. The work covers cooling, ventilation and heating, ventilation and air-conditioning installation and maintenance, including planned servicing and responding to faults or breakdowns. It is a works requirement for the council’s buildings and facilities in Telford and Wrekin. The published classifications include cooling and ventilation equipment, construction work, and heating, ventilation and air-conditioning installation work. Suppliers will need to provide the operational capacity to maintain different types of building mechanical services and respond when repairs are required. The opportunity is intended for suppliers able to deliver public-sector estates maintenance across the Borough of Telford & Wrekin.

The process has reached tender: the council invited offers through a below-threshold open competition. Enquiries had to be submitted by 9 October 2026 at 12:00, and offers by 16 October 2026 at 12:00. Bids must be submitted electronically through the Telford & Wrekin tender portal; no other submission method is accepted. The contract is scheduled to run from 1 April 2027 to 31 March 2030, with a possible renewal for one further year to 31 March 2031. The estimated value is £600,000 excluding VAT and £720,000 including VAT. Evaluation is based on 70% price, 10% quality, 10% environmental considerations and 10% social value. The procurement is a single lot.

This opportunity suits air-conditioning, air-handling and heat-pump maintenance contractors with the technicians, vehicles, tools and scheduling capacity to provide both routine servicing and responsive repairs across a council estate. Relevant experience in maintaining commercial or public buildings and diagnosing faults across heating, ventilation and cooling systems would be useful. The single contract offers a defined programme of planned work alongside an emergency or fault-response service, so suppliers need enough resource to manage competing call-outs and scheduled visits. The evaluation gives substantial weight to price, but quality, environmental performance and social value each form part of the assessment. Suppliers must register on the tender portal and keep their core supplier information up to date on the Central Digital Platform, sharing it with the council so exclusion grounds can be checked.

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Notice Information

Notice Title

Servicing and Response Maintenance of Air Conditioning, Air Handling and Air Source Heat Pumps

Notice Description

Servicing and response maintenance of Air Conditioning, Air Handling and Air source heat pumps 2027 - 2031

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06f7b5
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/086259-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

42 - Industrial machinery

45 - Construction work

CPV Codes

42500000 - Cooling and ventilation equipment

45000000 - Construction work

45331000 - Heating, ventilation and air-conditioning installation work

Notice Value(s)

Tender Value
£600,000 £500K-£1M
Lots Value
£600,000 £500K-£1M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
11 Sep 20265 days ago
Submission Deadline
16 Oct 20265 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Apr 2027 - 31 Mar 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Telford & Wrekin Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
TELFORD, SHROPSHIRE
Postcode
TF3 4JA
Postcode Area
Telford
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG2 Shropshire and Staffordshire
Small Region (ITL 3)
TLG21 Telford and Wrekin
Delivery Location
Not specified
Local Authority
Telford and Wrekin
Electoral Ward
Malinslee & Dawley Bank
Westminster Constituency
Telford

Further Information

Notice Documents

  • https://www.find-tender.service.gov.uk/Notice/086259-2026
    11th September 2026 - Tender notice on Find a Tender
  • https://in-tendhost.co.uk/telford/aspx/home
    As well as viewing the documents at the above web address, it is the responsibility of tenderers to register on the Central Digital Platform, to ensure their core supplier information is up to date on this system, and to answer the questions in that system to enable the council to determine whether any exclusion grounds apply. Suppliers must share the information with the council via the systems sharing facility. This opportunity is accessed through the Telford & Wrekin tender portal https://in-tendhost.co.uk/telford/aspx/home. If you are not already registered on the In-Tend system you can register via this link https://in-tendhost.co.uk/telford/aspx/registration. Once you have registered, the opportunity can be accessed via https://in-tendhost.co.uk/telford/aspx/tenders/current TWC001855. Please ensure that you allow yourself at least 2 hours when responding to this invite prior to the closing date and time. No other method of submission will be accepted.

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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