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Custody Image Solution

The Police and Crime Commissioner for Northumbria

This public procurement record has 1 release in its history.

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11 Sep 2026 at 16:49

UK7 - Contract Details Notice
Summary of the contracting process

The Police and Crime Commissioner for Northumbria bought a digital custody image solution to support Northumbria Police’s custody service. The requirement covers software and information systems for creating, managing or using digital images associated with custody operations. This is a technology supply rather than construction, estates work or a general policing service. The buying organisation is the Police and Crime Commissioner for Northumbria, with the operational purpose of supporting custody services delivered by Northumbria Police. The contracted solution is intended for use in the United Kingdom. Suppliers relevant to this requirement are providers of custody-image software, digital evidence or identification systems, and related information-management platforms that can support police custody workflows.

The procurement is complete and was awarded through a direct below-threshold procedure without competition. One lot was completed and the contract was awarded to PROMAT I.D. LIMITED, an SME. The contract was signed on 11 September 2026 and runs from 15 September 2026 to 14 September 2027. Its value is £59,660 excluding VAT, or £71,592 including VAT. The award covers software and information systems for the digital custody image solution. The contracting process used a single direct award route, so suppliers were not evaluated through a competitive tender for this requirement. The contract is active and the selected supplier is PROMAT I.D. LIMITED.

This procurement shows a defined public-sector demand for digital custody-image technology within Northumbria Police’s custody service. A credible future competitor would need a software product that supports custody-image workflows and can be supplied to a police organisation, with the operational reliability and information-management capability needed for custody use. Relevant experience in digital imaging, identification systems, evidence-related software or comparable policing technology would help demonstrate fit, although the procurement record does not set out specific accreditation, staffing or technical qualification requirements. The incumbent is an SME specialising in this type of software, showing that the requirement can be delivered by a focused technology supplier rather than only by a large general contractor. The buyer’s direct-award route also identifies the organisation and requirement to monitor for future market activity.

How relevant is this notice?

Notice Information

Notice Title

Custody Image Solution

Notice Description

Provision of digital custody image solution to support Northumbria Police custody service.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06f89e
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/086628-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£59,660 Under £100K

Notice Dates

Publication Date
11 Sep 20264 days ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
15 Sep 2026 - 14 Sep 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The Police and Crime Commissioner for Northumbria
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NEWCASTLE
Postcode
NE12 8EW
Postcode Area
Newcastle upon Tyne
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC43 Tyneside
Delivery Location
Not specified
Local Authority
North Tyneside
Electoral Ward
Longbenton & Benton
Westminster Constituency
Newcastle upon Tyne North

Supplier Information

Number of Suppliers
1
Supplier Name

PROMAT I.D. LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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