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SOL Xporter & Xvault 2025

Solihull Metropolitan Borough Council

This public procurement record has 1 release in its history.

Award

14 Sep 2026 at 12:29

Award Notice
Summary of the contracting process

Solihull Metropolitan Borough Council procured a software system to collect data automatically from a range of school management information systems and transmit it securely to the council. The solution comprises a digital suite for management information system data collection, together with a GDPR compliance tool for secure, automated collection and transmission of school data. This is a software and information systems requirement, delivered for schools and the council in Solihull. The council is the buying organisation and the contract concerns a single integrated solution rather than separate physical goods or construction works. The requirement is relevant to suppliers of education data platforms, school management information system integrations, secure data exchange tools and GDPR-focused software supporting local-authority information flows.

The procurement has been awarded and the contract is active. Solihull Metropolitan Borough Council used a limited award procedure without prior publication of a competition, awarding through the G-Cloud 14 framework. The award went to Community Brands UK Ltd trading as VenturEd Solutions UK, with one bid recorded. The contract was signed on 24 February 2025 for £54,600. The initial contract term runs from 1 March 2025 to 28 February 2027, with an option to extend for up to a further two years, ending no later than 28 February 2029. The published award criterion was price. The requirement was treated as a goods procurement for software and information systems.

This procurement shows a local authority buying an integrated school-data solution rather than a standalone application: suppliers need to support automated extraction from multiple school management information systems, secure transmission to a council, and GDPR compliance. Credible competitors would therefore need proven interoperability across varied school systems, dependable data-transfer controls and the ability to manage personal or sensitive education data securely. Experience delivering software to councils, schools or other public-sector data environments would help demonstrate operational understanding, while a robust implementation and support capability would be important for a service used across multiple schools. The selected supplier was a large organisation, indicating that the requirement was met by a provider with the capacity to operate and support a council-wide data service.

How relevant is this notice?

Notice Information

Notice Title

SOL Xporter & Xvault 2025

Notice Description

For the provision of a system to provide the automated collection of data from a range of School MIS systems and transmit securely to Solihull Council.

Lot Information

Lot 1

Solihull Council has awarded a contract to provide a digital solution comprising a suite involving MIS data collection, and incorporating a GDPR compliance tool that securely and automatically collects and transmits data from schools to the council. Initial term contract start date: 01/03/2025 Initial Term contract end date: 28/02/2027 Option to extend up to a further 2 years to 28/02/2029.

Options: Options to end the contract up to a further 2 years.

Procurement Information

Awarded without competition via Framework G-Cloud 14 RM1557.14.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06f906
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/086828-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£54,600 Under £100K

Notice Dates

Publication Date
14 Sep 20262 days ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Solihull Metropolitan Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SOLIHULL
Postcode
B91 3QB
Postcode Area
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG32 Solihull
Delivery Location
TLG32 Solihull
Local Authority
Solihull
Electoral Ward
St Alphege
Westminster Constituency
Solihull West and Shirley

Supplier Information

Number of Suppliers
1
Supplier Name

Community Brands UK Limited

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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