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Panacea Purchase-to-Pay (P2P) subscription

Kent County Council

This public procurement record has 1 release in its history.

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14 Sep 2026 at 13:11

UK7 - Contract Details Notice
Summary of the contracting process

Kent County Council bought a purchase-to-pay software subscription for its print and design buying activity. The service covers software supply rather than physical printing or design production, and is intended to support purchasing processes in this category. The requirement is an annual subscription, with the contract also allowing additional data storage space. The buying organisation is Kent County Council, a public authority based in Maidstone. This is relevant to software suppliers providing procure-to-pay, purchasing, workflow or spend-management systems, particularly those able to support specialist buying processes for print and design services. It is less relevant to businesses that only provide printed materials, graphic design, or other professional services without the associated purchasing software.

The procurement is complete and was awarded to Panacea Applications LTD under a single lot. The contract was signed on 26 May 2026 and runs from 9 June 2026 to 8 June 2028, with a maximum extent to 8 June 2029. Its total value is £82,350 including tax. The tender described the requirement as a two- to three-year annual subscription and quoted £29,611 per year. The procurement was below the applicable threshold. The contract includes an option to buy additional data storage space and can be renewed by giving the supplier 90 days’ notice. The awarded contract remains active. The published outcome identifies Panacea Applications LTD as the selected supplier.

This award confirms demand from Kent County Council for specialist purchase-to-pay software supporting print and design procurement. A credible competitor for a future requirement would need a functioning software platform that can manage purchasing workflows, supplier interactions and buying controls for these services, rather than simply supplying print or design work. The selected supplier is an SME, indicating that the requirement can be delivered by a focused software business as well as a large technology provider. Useful preparation would include evidence of comparable software supply, reliable subscription support, administration of customer data and the ability to expand storage when required. Experience of public-sector procurement processes and configurable systems would strengthen a supplier’s position when this requirement is next reviewed.

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Notice Information

Notice Title

Panacea Purchase-to-Pay (P2P) subscription

Notice Description

2-3 year annual subscription for software services relating to print and design buying. PS29,611 per year- SN260753

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06f91a
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/086854-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Below threshold - unknown
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72268000 - Software supply services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£82,350 Under £100K

Notice Dates

Publication Date
14 Sep 2026Yesterday
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
9 Jun 2026 - 8 Jun 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Kent County Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
MAIDSTONE
Postcode
ME14 1XQ
Postcode Area
Rochester
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ4 Kent
Small Region (ITL 3)
TLJ45 Mid Kent
Delivery Location
Not specified
Local Authority
Maidstone
Electoral Ward
Penenden Heath
Westminster Constituency
Maidstone and Malling

Supplier Information

Number of Suppliers
1
Supplier Name

Panacea Applications Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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