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Greenhouse Software 26/27

Department for Science, Innovation & Technology

This public procurement record has 1 release in its history.

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15 Sep 2026 at 09:10

UK7 - Contract Details Notice
Summary of the contracting process

The Department for Science, Innovation & Technology procured a 12-month applicant tracking system licence for the AI Security Institute, its technical recruitment directorate. The software manages complex recruitment by consolidating applicant records and supporting configurable workflows, forms and routing. It also provides interview scheduling, Microsoft 365 permissions and integration, improved reporting, and reduced manual document handling, spreadsheet dependence and processing errors. The requirement is for software and information systems, delivered for the department’s recruitment operations in London. The service supports existing recruitment activity and the continued use of configured workflows, forms, routing, permissions and integrations. It is therefore relevant to suppliers of applicant tracking, recruitment workflow and related cloud software services for public-sector technical recruitment.

The procurement is complete and the contract was awarded to Greenhouse Software, Inc. on 2 July 2026. The buyer used a direct award below the applicable threshold, without competition, and selected one supplier. The active contract runs from 7 August 2026 to 6 August 2027. Its value is USD 43,119 excluding tax, or USD 51,742.80 including tax. Greenhouse was selected because the live service already contains the required AISI workflows, forms, routing, permissions and integrations, and users are trained on it. The stated basis also considered continuity of recruitment activity and the risks of changing supplier, including data extraction, validated migration, rebuilding and testing, access-control changes, retraining and dual running.

This award indicates demand for a mature applicant tracking service that can support complex, technically specialised recruitment rather than basic vacancy administration. A credible competing supplier would need configurable workflows, forms and routing; consolidated applicant records; interview scheduling; reporting; and reliable Microsoft 365 permissions and integration. It would also need to demonstrate strong migration, implementation and service-continuity capability, since the requirement depends on established configurations, trained users and ongoing recruitment activity. Experience handling recruitment data securely, maintaining access controls and reducing manual document handling would strengthen a future proposition. Suppliers should be able to explain how they would transfer data, recreate integrations and workflows, test the service and support users without disrupting recruitment operations.

How relevant is this notice?

Notice Information

Notice Title

Greenhouse Software 26/27

Notice Description

The AI Security Institute, a directorate of fDSIT, required a 12-month Greenhouse applicant tracking system licence to manage complex technical recruitment. The service consolidates applicant records, configurable workflows, forms and routing; supports interview scheduling and O365 permissions/integration; improves reporting; and reduces manual document handling, spreadsheet dependency and avoidable processing error. Greenhouse was selected because the live service already contains configured AISI workflows, forms, routing, permissions and integrations, with users trained and recruitment activity dependent on continuity. Changing supplier would require termination activity, data extraction and validated migration, rebuilding and testing workflows/integrations and access controls, user retraining and likely dual running. That creates material delivery, data-protection and recruitment-continuity risk. The value is $43,119 for the service. This notice experienced delays of publishing, due to issues generating the Supplier PPON number (since rectified).

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06f9a6
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/087100-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£43,119 Under £100K

Notice Dates

Publication Date
15 Sep 2026Yesterday
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
7 Aug 2026 - 6 Aug 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Department for Science, Innovation & Technology
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW1A 2EG
Postcode Area
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Supplier Information

Number of Suppliers
1
Supplier Name

Greenhouse software INc

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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