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UOEUE2868042026

University of Exeter

This public procurement record has 1 release in its history.

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15 Sep 2026 at 15:02

UK7 - Contract Details Notice
Summary of the contracting process

The University of Exeter procured bar management services for campus celebrations and other campus event requirements. The arrangement supports events at the university’s Penryn campus, with the stated purpose of providing the service directly and avoiding the cost and delay of resetting events through another provider. The requirement covers event bar provision and management rather than the supply of general catering or venue facilities. The buyer is the University of Exeter, and the relevant activity is associated with the university’s facilities in Penryn, near Falmouth. The procurement is categorised as services, with the service classification describing bar management services. The supplier appointed was Southwest Bars & Events Limited, a small or medium-sized enterprise based in Truro.

This procurement has been completed and awarded through a direct below-threshold procedure without competition. There was one lot, covering the full bar management service. Southwest Bars & Events Limited received the award, and the contract was signed on 29 July 2026. The active contract runs from 30 July 2026 to 30 July 2027. Its value is £41,551.50 excluding VAT, or £49,861.80 including VAT. The recorded procurement and lot statuses are complete, while the award and contract are active. The route was selected for a direct appointment rather than an open tender, and the published rationale links the service to existing campus celebration arrangements and cost savings for the university.

This award demonstrates demand from the University of Exeter for an event bar operator able to support campus celebrations at Penryn. A credible competitor for a future requirement would need to organise and run bar services reliably for university events, manage rapid event turnaround and work efficiently within an established campus operating model. The appointed supplier is an SME, indicating that the requirement can be delivered by a specialist event-bar business rather than only by a large national contractor. Relevant strengths would include practical bar management capability, event staffing and logistics, dependable mobilisation, and the ability to coordinate with the university and any wider event partners while controlling operating costs.

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Notice Information

Notice Title

UOEUE2868042026

Notice Description

Tim Vigus t/as Southwest Bars and Events work with FX plus in Falmouth who arrange all of our campus needs in Penryn, to save costs (resetting event with a one-day turnaround and incurring additional FX plus costs) we have also used Tim to provide our campus celebrations offerings.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06fa54
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/087388-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

CPV Codes

55410000 - Bar management services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£41,551 Under £100K

Notice Dates

Publication Date
15 Sep 2026Today
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
30 Jul 2026 - 30 Jul 2027 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University of Exeter
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EXETER
Postcode
EX4 4QJ
Postcode Area
Exeter
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK4 Devon
Small Region (ITL 3)
TLK43 Devon CC
Delivery Location
Not specified
Local Authority
Exeter
Electoral Ward
Duryard and St James
Westminster Constituency
Exeter

Supplier Information

Number of Suppliers
1
Supplier Name

SOUTHWEST BARS & EVENTS LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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