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Planned Preventative Maintenance

Great Western Academy

This public procurement record has 1 release in its history.

Award

16 Sep 2026 at 10:58

Award Notice
Summary of the contracting process

Great Western Academy Limited procured planned preventative maintenance services for assets within its school, with the aim of keeping building systems maintained to regulatory standards. The requirement covers repair and maintenance of electrical and mechanical building installations, including the ongoing servicing of school assets rather than a construction project or supply of equipment. The buyer is based in Swindon, and the service requirement covered locations across England. This is a facilities maintenance opportunity for contractors able to manage planned maintenance of electrical and mechanical building installations in an education setting, with work delivered to regulatory standards. The selected supplier, Ascot Services UK Ltd, is based in Atherton and is classified as a large organisation.

The procurement is complete and has resulted in an active award to Ascot Services UK Ltd. Great Western Academy Limited used a limited procedure without prior publication of a call for competition, with the procurement rationale stating that the tender was awarded through a dynamic purchasing system. The award date was 16 September 2026, and the contract was signed on the same date. The contract value is £169,585.15. The requirement was arranged as one lot, although that lot is recorded as cancelled while the related award remains active. Two bids were recorded. Price accounted for 50% of the award criteria. The procurement was covered by the Government Procurement Agreement, and the contract is for maintenance services rather than works or goods.

This completed award provides a clear benchmark for firms competing for similar school maintenance requirements from Great Western Academy Limited. A credible competitor would need to deliver planned preventative maintenance across electrical and mechanical building installations, maintain school assets to regulatory standards, and organise reliable service coverage across the required English locations. The successful route was a dynamic purchasing system, so suppliers seeking comparable work would benefit from understanding and maintaining eligibility for that purchasing arrangement. The award also indicates that the buyer considered price materially in its evaluation, with price carrying half of the stated weighting. Businesses with established facilities-maintenance operations, sufficient staffing and scheduling capacity for an education estate, and evidence of compliant delivery are the closest fit.

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Notice Information

Notice Title

Planned Preventative Maintenance

Notice Description

To provide maintenance of assets within the school to regulatory standards

Lot Information

Lot 1

To provide maintenance of assets within the school to regulatory standards

Procurement Information

tender awarded via a DPS

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06fae6
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/087655-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50710000 - Repair and maintenance services of electrical and mechanical building installations

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£169,585 £100K-£500K

Notice Dates

Publication Date
16 Sep 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Great Western Academy
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SWINDON
Postcode
SN25 2PP
Postcode Area
Swindon
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK71 Swindon
Delivery Location
TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England)
Local Authority
Swindon
Electoral Ward
St Andrews
Westminster Constituency
Swindon North

Supplier Information

Number of Suppliers
1
Supplier Name

ASCOT SERVICES UK LIMITED

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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