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ENQ1318 - For the Provision of Event Traffic Management

Derby City Council

This public procurement record has 1 release in its history.

Tender

16 Sep 2026 at 11:54

UK4 - Tender Notice
Summary of the contracting process

Derby City Council is procuring event traffic management services for events across Derby. The requirement covers operating car parks, managing vehicles on site, processing payments efficiently and managing local roads serving event car parks. Most work is expected to support indoor events at Derby Arena, alongside outdoor events requiring traffic management for road closures. The Council will submit applications for any required road closures. This is a services opportunity, classified under car park management services (CPV 98351000), with delivery across Derby. The procurement is suitable for small and medium-sized enterprises. Suppliers should be able to provide coordinated event traffic management covering both car park operations and arrangements affecting surrounding roads.

The procurement has reached tender: Derby City Council invited quotations through a below-threshold open competition under the Procurement Act 2023 and Procurement Regulations 2024. Suppliers had to express interest and obtain the documents by 12:00 on 22 September 2026, with completed returns due by 12:00 on 23 September 2026. The contract is estimated at £99,999 excluding VAT, or £119,998.80 including VAT. The initial contract period is 1 October 2026 to 30 September 2027, with one 12-month extension option, allowing a maximum end date of 30 September 2028. Bidders must complete the Request for Quotation document. The Council expected to decide whether to proceed with a quotation by 30 September 2026 and communicate its decision after that date. Electronic submission was allowed.

This opportunity suits specialist event traffic management providers able to manage vehicle movements and car parks during public events, operate parking arrangements on site and process customer payments efficiently. Relevant suppliers will also need to manage traffic on local roads serving car parks and support arrangements for outdoor events involving road closures. The work is suited to SMEs with the operational capability to provide these services across Derby and to coordinate different requirements for indoor and outdoor events. Bidders need to demonstrate their approach through the Council’s Request for Quotation document and provide a complete quotation for consideration. The contract offers a continuing service requirement with a possible extension, making it relevant to providers with suitable event operations capacity and experience.

How relevant is this notice?

Notice Information

Notice Title

ENQ1318 - For the Provision of Event Traffic Management

Notice Description

Quotations are invited for the provision of event traffic management Services for events across the city, where a car park needs to be operated in respect of the management of vehicles on site and processing of payment as efficiently as possible while managing the local roads to the car park. The Services will predominately be required for indoor events hosted by Derby Arena and a schedule of outdoor events requiring traffic management for road closures. Applications for any road closures will be submitted by the Council. The procurement process adopted by the Council is based on the Procurement Act2023 (the "Act") and the Procurement Regulations 2024 (the "Regulations".) The contract is estimated to commence on 1st October 2026 and expires on 30th September 2027. Please note suppliers wishing to express interest and obtain the documentation must do so by 12:00 on Tuesday 22nd September 2026. It is recommended that you express interest and obtain the documentation well before this time to allow sufficient time to prepare and submit a bid. The deadline for returns is 12:00 on Wednesday 23rd September 2026. Documents are available at www.eastmidstenders.org (https://www.eastmidstenders.org) (https://www.eastmidstenders.org (https://www.eastmidstenders.org)) Please search for ENQ1318 or DN825980. Please note: we will only accept expressions of interest through the e-tendering system.

Lot Information

Lot 1

Renewal: 1 x 12 months option to extend.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06fafa
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/087689-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

98 - Other community, social and personal services

CPV Codes

98351000 - Car park management services

Notice Value(s)

Tender Value
£99,999 Under £100K
Lots Value
£99,999 Under £100K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
16 Sep 20265 days ago
Submission Deadline
23 Sep 20261 day to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Oct 2026 - 30 Sep 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Derby City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DERBY
Postcode
DE1 2FS
Postcode Area
Derby
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF11 Derby
Delivery Location
TLF11 Derby
Local Authority
Derby
Electoral Ward
Darley
Westminster Constituency
Derby South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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