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Provision of Offsite Records Services.

Commission for Tertiary Education and Research (Medr)

This public procurement record has 1 release in its history.

Award

16 Sep 2026 at 14:29

UK7 - Contract Details Notice
Summary of the contracting process

The Commission for Tertiary Education and Research (Medr) commissioned records information management services for the secure offsite storage of paper records transferred into its ownership after the dissolution of the Higher Education Funding Council for Wales, one of Medr’s predecessor organisations. The requirement covers records management services, including the handling and storage of physical records. The service is delivered in Wales for Medr, a Welsh public authority based in Cardiff. The arrangement relates to a single records information management services lot and is intended to support the secure retention and management of legacy institutional records. Additional services may include confidential destruction and extra storage capacity where required.

This procurement is complete and has been awarded to Restore PLC. Medr used a selective, below-threshold award under the GCA Records Information Management, Digital Solutions and Associated Services 2 framework, Lot 1; the award was non-competitive. The contract was signed on 1 September 2026 and runs from 1 September 2026 to 31 August 2029. Its value is £13,333 excluding VAT, or £16,000 including VAT. The contract can be extended by four further 12-month periods, up to a maximum contract length of seven years. Options include additional storage and confidential destruction services. Restore PLC is the selected supplier for the entire lot.

For competitors, this award demonstrates a focused requirement for secure offsite paper-record storage and records management in Wales, rather than a broad digital transformation project. A credible supplier would need secure facilities and reliable processes for receiving, cataloguing, retrieving, protecting and ultimately disposing of physical records transferred from a public body. The requirement also indicates value in being able to scale storage when volumes change and to provide confidential destruction as an associated service. Experience delivering records information management for public-sector or similarly sensitive archives would help establish credibility. Suppliers seeking comparable work should also understand how to operate through relevant government frameworks and deliver a controlled service for inherited institutional records.

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Notice Information

Notice Title

Provision of Offsite Records Services.

Notice Description

Award of contract via the GCA Records Information Management, Digital Solutions and Associated Services 2 framework RM6346 - Lot 1 - Records Information Management Services. Medr has limited requirements for the secure offsite storage of paper records transferred to Medr's ownership following the dissolution of HEFCW one of Medr's predecessor organisations.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-07738c
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/087813-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Below threshold - award under framework
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79996100 - Records management

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£13,333 Under £100K

Notice Dates

Publication Date
16 Sep 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Sep 2026 - 31 Aug 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Commission for Tertiary Education and Research (Medr)
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARDIFF
Postcode
CF10 4BZ
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
Not specified
Local Authority
Cardiff
Electoral Ward
Butetown
Westminster Constituency
Cardiff South and Penarth

Supplier Information

Number of Suppliers
1
Supplier Name

RESTORE PLC

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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