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Multi Functional Devices & Digital Solutions

Kent County Council

This public procurement record has 1 release in its history.

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16 Sep 2026 at 15:27

UK7 - Contract Details Notice
Summary of the contracting process

Kent County Council, through its Procurement Services function, procured multi-functional devices and digital solutions. The requirement covers photocopiers, printers and plotters, together with associated digital solutions, under a single procurement lot. This is primarily a goods requirement for organisations able to supply and support workplace printing and document-processing equipment. The awarded supplier is Ricoh UK Limited, a large company. The buying organisation is a sub-central public authority, so the requirement is relevant to manufacturers, authorised distributors, managed print providers and technology businesses that can support public-sector equipment needs. The procurement is focused on the council’s operational requirement for multi-functional devices and digital solutions rather than a general IT services contract.

The procurement has been completed and awarded under a selective below-threshold route using a framework agreement, without a competitive call-off. The tender was evaluated through that framework route and resulted in one active award for the single lot. Ricoh UK Limited was selected on 8 September 2026. The contract runs from 31 October 2026 to 30 October 2030 and has a gross value of £117,028. The contract is active and was signed on 8 September 2026. The award covers photocopiers, printers and plotters. This outcome shows that the council used a framework-based procurement for a defined equipment and digital-solutions requirement, rather than running an open competition for this purchase.

For a supplier that did not win, this award demonstrates established public-sector demand for multi-functional devices, photocopiers, printers, plotters and related digital solutions within Kent County Council. A credible competitor for a future requirement would need to supply reliable workplace printing equipment and provide the associated digital capability as an integrated service. Experience supporting public-sector or other large organisational estates would help demonstrate an understanding of operational continuity, device management, servicing and user requirements. The procurement also shows that the council can buy this type of requirement through a framework, so suppliers seeking comparable work should consider the relevant framework route and ensure they are positioned to meet its eligibility and delivery requirements.

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Notice Information

Notice Title

Multi Functional Devices & Digital Solutions

Notice Description

Y26009 Multi Functional Devices & Digital Solutions

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0773b2
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/087883-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Below threshold - award under framework
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

CPV Codes

30121100 - Photocopiers

30232100 - Printers and plotters

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£117,028 £100K-£500K

Notice Dates

Publication Date
16 Sep 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Oct 2026 - 30 Oct 2030 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Kent County Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WEST MALLING
Postcode
ME19 4YT
Postcode Area
Rochester
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ4 Kent
Small Region (ITL 3)
TLJ46 West Kent
Delivery Location
Not specified
Local Authority
Tonbridge and Malling
Electoral Ward
Kings Hill
Westminster Constituency
Maidstone and Malling

Supplier Information

Number of Suppliers
1
Supplier Name

Ricoh UK Ltd.

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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